Providence House, Inc. is a value driven not–for–profit organization focused on assisting women in building community and transforming their lives. The agency is committed to promoting wholeness and healing while offering quality evidence based services to women and children who find themselves homeless and/or involved with the criminal justice system. Providence House follows a trauma based practice model. Providence House was founded by the Sisters of St. Joseph over thirty years ago and continues to hold the values of non–violence, compassion, hospitality and community at its core. Providence House is actively seeks to provide support, training and opportunities that foster growth and well–being for its staff as well as the women we serve
The Accountant is responsible for ensuring the timely and accurate preparation of reimbursement invoices and annual budgets for the municipal contract budgets; ensuring the recording of all the cash received from the various municipal contracts; ensures that fixed asset financial transactions are recorded in accordance with Generally Accepted Accounting Principles (GAAP) for nonprofit entities and for tax credit financed permanent residences; ensures that all financial activities are adhered to the highest standards of internal controls.
REPORTS TO: Director of Finance
SUMMARY OF RESPONSIBILITIES:
- Support the annual audit of organization's books and records by the independent auditors engaged by the Board for that purpose and manage other periodic external audits by government or other entities.
- Process and record financial transactions and journal entries both timely and accurately in accordance with organization policies and GAAP. Particularly contract billings, cash receipts,
- Prepares monthly bank reconciliations for all accounts; ensures that all reconciling items are resolved on a timely basis.
- Conduct a month–end general ledger closing process to ensure that records accurately reflect accrual balances, including, but not limited to, contract receivables, prepaid expenses, fixed assets and accumulated depreciation.
- Prepare general ledger reconciliations for review by Director of Finance.
- Assist in monthly, quarterly and annual financial reviews with an eye toward opportunities for cost reduction and maximizing revenues.
- Assist in resolving variances.
- Follow the organization's Financial Policy and Procedure Manual and, as circumstance require, work to recommend the development of new procedures or the modification of existing procedures to ensure proper internal controls and management of risk.
- Responsible for government contracts and other claims reporting, and monitor claim payments to facilitate accurate and timely reimbursements of expenses, monitor contract budgets to ensure claims are maximized.
- Assist with special projects.
- Design and implement Providence House's annual budget development process, including determination of assumptions and rates; training of executive program and operations staff; estimates of public and private revenues, and cost center specific expenses and overhead allocations.
- Ensure the budget is promptly and accurately incorporated into accounting software.
- Ensure that all of the required budget documents are submitted to the various municipal agencies and that Accelerator is updated timely.
- Perform agency wide budget versus actual variance reporting and analysis on monthly, quarterly, and annual basis by facility and Program and any customized reports needed by the administrative team.
Other Critical Leadership Responsibilities
- Develop positive, collaborative, and constructive working relationships with the other finance team members, Executive Director and with all departmental directors and staff.
- Maintain the highest level of confidentiality regarding discussions and decisions made by Senior Management.
- Effectively use and practice Sanctuary Models tools; safety plans, community meetings, psycho–educational groups, team meetings, red flags reviews, and self–care in the program to create a non–violent and trauma sensitive culture.
- Promote and model the core values of Providence House Mission (Compassion, Non–Violence, Hospitality, and Community) and the Seven Sanctuary Model Commitments to create a non–violent and trauma sensitive culture.
- Integrate the Sanctuary Model SELF (Safety, Emotional Management, Loss and Future) framework into daily practice to ensure quality care and an effective work environment.
- Degree in Accounting
- A minimum of four years of experience as an accountant. Public accounting experience a plus. Working knowledge of GAAP accounting.
- A demonstrated record of using analytical skills to produce reports that enhance the financial decision–making capacity of management with a specific emphasis on accounting and system analysis.
- Ability to make systematic improvement to business processes.
- Able to think critically and analytically, ability to prioritize and manage multiple tasks and projects
- Demonstrated ability to respond in a supportive manner to unforeseen requests for assistance
- Collaborative work style
- Proficiency in excel required, relevant accounting software (Fund EZ) experience is a plus.
??? The Accountant position is a full time, salaried position. Hours worked will be weekdays at least 9:00a.m. – 5:00p.m, or at a mutually agreed–upon schedule. Evening work also may be required. Regular daily (work week) presence is required. The central administration office is located in Brooklyn, New York.
SALARY AND BENEFITS
Salary range is competitive. Benefits include 12 paid holidays, 4 weeks of vacation, 3 personal days and 12 sick days, medical, dental, vision, prescription coverage, life insurance, short–term and long–term disability benefits, a 403(B) voluntary tax deferred annuity plan, pension benefits, commuter benefits and Employment Assistance Program (EAP).