Human Resources Benefits and Payroll Manager

Arnold Ventures

Arnold Ventures is a philanthropy whose core objective is to maximize opportunity and minimize injustice. We are dedicated to tackling some of the most pressing problems in the United States. We invest in sustainable change, building it from the ground up based on research, deep thinking, and a strong foundation of evidence. We drive public conversation, craft policy, and inspire action through education and advocacy.

Position Overview

The Human Resources Benefits and Payroll Manager will be responsible for assisting employees with all benefit–related matters, all insurance billing, maintaining HR and Payroll system and files, overseeing the payroll function, and all compliance with government regulations.

Core Responsibilities

  • Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), transportation, and wellness benefits
  • Conduct benefits orientation and assist employees with benefits enrollment. Assist employees with health, dental, life and other related benefits claims, as necessary
  • Maintain employee benefits filing systems and ensure benefits changes are transferred and entered appropriately in payroll system for payroll deductions
  • Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Prepare, maintain, and retain accurate records and reports of all payroll transactions
  • Maintain records and reports, including new hire information and employee directory
  • Research and recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed
  • Assess all benefit and 401(k) plans on an annual basis for competitive pricing and industry practice standards. Identify and recommend updates to payroll processing software, systems, and procedures
  • Ensure legal compliance regarding benefits, compensation and payroll with all federal, state, and local laws and regulations. Responsible for staying abreast of all regulatory demands and updating company policies as required by law
  • Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements
  • Create employer documentation needed for short–term disability leave to distribute to employee and third–party provider
  • Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims, and costs; resolve administrative problems with the carrier representatives
  • Administer COBRA
  • Responsible for creating and compiling information needed for annual workers' compensation audit and disability insurance audit; coordinate workers' compensation claims with third–party administrator; follow up on claims
  • Monitor paid time off for all full–time and part–time employees; certify compliance with applicable state accrued sick and safe leave policies
  • Collect and compile HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll outputs, management and employee surveys, exit interviews, employment records, government labor statistics, competitor's practices, and other sources

Minimum Qualifications

  • A minimum of 5–7 years of human resources experience
  • Bachelor's degree in human resources, business administration, accounting, finance, or related field

Preferred Knowledge/Skills/Abilities

  • Extensive knowledge of employee benefits and applicable laws
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
  • Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies
  • Proficient with or the ability to quickly learn the organizations HRIS, payroll, and similar employee management software
  • Creativity and rigor in finding strategic, practical, clear solutions to complex issues
  • Ability to prioritize and complete a multitude of tasks in an accurate, efficient, and timely manner; ability to collaborate effectively both within teams and throughout the organization
  • Strong analytical and problem–solving skills
  • Excellent written and verbal communication skills
  • Keen attention to detail
  • Excellent organizational and time management skills
  • Proficient with Microsoft Office Suite or similar software
  • Positive, professional, and energetic team–oriented attitude
  • Flexible and adaptable