Finance Manager - Global Shared Services Center

工作地点
Kuala Lumpur
薪金
Competitive salary
已发布
2019年10月16日
关闭
2019年10月23日
Approved employers
Approved employer
工作职责
财务经理
合同类型
合同
工作时间
全职

Background

UNDP as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public-Sector Accounting Standards (IPSAS), and established a Global Shared Service Centre (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), procurement, advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed.

The Global Shared Services Unit (GSSU) within the Bureau for Management Services (BMS) supports all UNDP offices and units with the provision of transactional services. This includes a core set of transactions in Finance and HR that are already being handled by the Global Shared Service Unit (GSSU) in Kuala Lumpur. The GSSU is led by the Director of Office of Operations, Legal & Technology Services (OOLTS), who reports to the Director of Bureau for Management Services (BMS).

The Finance Manager, Global Shared Service Centre in Kuala Lumpur, Malaysia is the functional lead for Finance in the transaction centre and reports directly to the Director, GSSU. The transactions unit will provide regular data as agreed to OFRM to support the provision of advisory services and policy development.

Under the supervision of the Director of the GSSU, the Finance Manager of the GSSC will on a day-to-day manage the Business Services in the Base Structure; monitor client relationships and services provided to clients; and provide support to the Director in the oversight and guidance of the financial, accounting and procurement functions (Revenue and Treasury accounting, Procure to Pay, Record to Report), especially to those teams with high portfolio workloads and/or complexities.

Duties and Responsibilities

1) The Finance Manager of the GSSC shall oversee, provide guidance and strategic direction to the Base Structure Team in the provision of transactional, advisory and support services to clients, including Revenue and Treasury Accounting, Procure to Pay, Record to Report, and other the related processes and services:

Revenue and Treasury Accounting

  • Review contributions agreements signed by client offices and determine the appropriate IPSAS revenue recognition method.
  • Flag non-standard agreements to relevant Bureau in HQ for further review, if required.
  • Approve agreements, Billing Plans, Revenue Pans and Milestones in the Contracts Module
  • Review, advise and approve amendments to existing data recorded in the Contracts Module.
  • Review, advise and approve amendments to existing data recorded in the Contracts Module.
  • Review outstanding contributions and recommend appropriate amendment and liaise/support offices in managing outstanding contributions.

Asset Management Services

  • Guide and advice the regular reconciliation of the asset register to general ledger balances.
  • Guide and advice the twice-yearly management verification of asset for existence, continuing use, remaining life, impairment and obsolescence.
  • Implementation of regular reviews of useful lives.
  • Review and approve accounting transactions for leases, leasehold improvements, impairments and intangibles; including changes to fixed assets data at the request of client offices.
  • Oversee the timely reporting to Client COs and HQs as appropriate.

Expenses Management Services

  • Oversee the review of the expense recording of client offices.
  • Supervise the performance of monthly, quarterly and year-end closing process for expenses.
  • Ensure the correct application of International Commercial terms (icoterms) in receipting and accrual adjustments for period closing.
  • Review of commitments and closure of purchase orders.
  • Ensure the proper revaluation and closure of receipts.
  • Management of common services provision including ‘continuous monitoring.

2) The Finance Manager of the GSSC shall support the Director in the formulation and implementation of the strategic direction, business planning and development of the GSSC to ensure optimum service provision, incorporating the following responsibilities:

  • Strategic planning: Setting of priorities and planning of work in line with overall corporate goals;
  • Performance monitoring and management: To instil a performance management culture throughout the GSSC, including constantly evaluating services to clients with a view to improving delivery through innovation and deployment of best practices;
  • Business improvement: To identify, plan and implement initiatives to take forward the development and improvement of the GSSC, including design and enforcement of workflows and Standard Operating Procedures for all areas of responsibility;
  • Environmental scanning: to assist in the monitoring and analysis of the operating environment to ensure adequate agility, risk management and quick readjustment of the operations as needed;
  • Advocacy of services: To promote, advocate and expand the services of the GSSC;
  • Business continuity and risk management: To implement business continuity and risk management systems, including accountability for the establishment and maintenance of professional accounting standards;
  • Create a climate for the effective development and engagement of staff.

3) Participate in other strategic initiatives, build relationship with internal and external clients/partners, provision of services in:

  • Client relationship management. Ensure high levels of customer focus and satisfaction, manage the interface with key stakeholders.
  • Regular and timely reports on progress as well as lessons learned are shared,
  • Advice and guide in developing solutions for ongoing issues arising.
  • Monitor KPIs and ensure that appropriate qualitative and quantitative measurements are in place and the tracks quality of service delivery and productivity of employees and robust to facilitate a culture of continues improvements

4) Cost Recovery

  • Ensure clarity in costing approach and methodology to be used for the provision of all services.
  • Ensure costing for all the service lines are computed accurately using the full costing methodology and billed to the respective clients on timely manner.
  • Review all MOU/SLA singed by GSSU with clients and ensure that all cost is accurately reflected.
  • Provide training to the staffs on Full Costing Methodology
  • Serve as a focal person

Competencies

Core competencies:

Innovation

Level: Exercises stakeholder-centered design approaches for office / programme / division

  • Ability to make new and useful ideas work

Leadership

Level: Ensures teams are resourced for success and empowered to deliver

  • Ability to persuade others to follow

People Management

Level: Guides substantive specialists / teams and expands credibility and innovation capacity

  • Ability to improve performance and satisfaction

Communication

Level: Creates confidence among stakeholders by delivering authoritative positions, compelling analysis, and contextual acumen

  • Ability to listen, adapt, persuade and transform

Delivery

Level: Accepts accountability for the outcomes of programme delivery and facilitates improvement and innovation in the delivery of products and services

  • Ability to get things done while exercising good judgement

Technical/Functional competencies:

Collaboration and Partnership

Level: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

  • Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support

Change Management

Level: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

  • Ability to apply a systematic approach to adapt, control and effect change

Financial Technical Expertise

Level: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

  • Ability to understand advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (fixed income, foreign exchange and other treasury products in global financial markets; knowledge of accounts receivable management)

Quality Assurance

Level: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  • Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.

Accountability and Results-based Management

Level: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  • Ability to promote a culture of accountability and ensures compliance with organizational standards for audit, monitoring and evaluations and results-based management.

Management Systems

Level: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

  • Ability to design management systems Knowledge of management systems and the ability to carry out research into existing systems to identify best practice and make recommendations.

Operational Efficiency

Level: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  • Ability to identify and execute opportunities to improve operational efficiency

Required Skills and Experience

Education

  • Advanced (Masters) University Degree in Finance or Accounting and/or a professional accounting qualification from an internationally accredited institute of accountancy.
  • Those with professional qualifications from an internationally accredited institute of accountancy will have a distinct advantage;
  • UNDP Advanced Accountancy & Finance Test Certification is required.

Work Experience

  • 10 years of relevant experience in providing financial management advisory services and/or managing staff and operational systems;
  • 5 or more years of senior management responsibilities with similar experience and complexity;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages. Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft, and Client Relationship Management (CRM) applications;
  • Experience of IPSAS and/or IFRS is required for external candidates;
  • Previous experience with UNDP preferred and good knowledge of UNDP rules and procedures is desirable.

Language requirements

  • Fluency in English required.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.

For further information, and to apply, please visit our website via the “Apply” button below.

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