AP Staff Accountant
Do you want to work in a cool, young, predominantly female–driven beauty company? Are you able to meet deadlines with minimal supervision? Are you enthusiastic and eager to learn and problem solve? Are you eager to learn and grow in your accounting career? If this sounds like you, here's the job for you!The Accounts Payable Staff Accountant is responsible for maintaining the daily flow of financial information to achieve a timely, efficient month end close. The position will manage a general range of accounting, clerical and administrative functions such as support team members with processing accounts payable and researching issues. In this role, the person will assume additional accounts payable functions as well as undertake the more complex supplier related issues and will assist with resolving supplier payment and invoice variances and inventory discrepancies. This position will be responsible for vendor payments, participating in the month–end closing, prepare monthly reconciliations and assist in preparing monthly consolidations and ad–hoc reporting. Responsibilities include, but are not limited to, the following:Perform closing activities for international and domestic wholesale entities including, preparation of month–end journal entries, balance sheet reconciliations and fluctuation analysis with robust explanationsCode invoices to the proper GL account and process vendor invoices in a timely manner, match invoices to purchase orders and receiving documents, ensure accuracy and approvalConfirm invoice information before posting invoicesVerify all invoices have been keyed and posted for the weekly check runsVerify vendor information (i.e. Remit to address, etc.) referenced on each invoice against what is referenced in the AP systemAnswer questions pertaining to APPrepare new supplier request formReview new vendors for 1099 requirements, send letters requesting tax ID information in the vendors AP system fileSchedule payments and process payment requestsAssist with audit requests, such as preparing supporting documentation and schedulesMaintain process documentation and look for opportunities to automate and improve daily account processesBuild and present ad–hoc reports to support monthly analyses as neededPrepare and enter journal entries including monthly accrualsProvide support to Manager and Senior Management with audits, special inquiries, projects and ad–hoc analysisAssist with PO data input and tracking So why should you work with us?Heat Makes Sense, Inc. is a fast–growing hair care and tool manufacturer, with our headquarters in Williamsburg, Brooklyn and a brand–new warehouse in Pennsauken, NJ which houses all our brands' inventory. We have been providing fun, performance–driven products and tools to professional stylists and consumers since 2009. Our products are carried by salon professionals and retailers worldwide. You've seen amika in Birchbox, Sephora and in your high–end salon (check amika out: loveamika.com), you've seen Eva–NYC in Costco, Target and Urban Outfitters (check eva out: eva–nyc.com) and you've seen PYT at your local mall or shopping center (check pyt out: pythair.com). We know we owe a lot of our success to our office culture and embracing a family–like work environment. Unlike most other companies, we create everything in–house. Our product development team has an idea for a tool or shampoo and creates and tests a bunch of different versions (employee participation encouraged!). Next, it goes to our amazingly innovative design studio to create our unique packaging and marketing materials and then on to operations to get produced. From there, marketing, sales and ecommerce take the reins to get it out into the world. All along the way, we have our executives, finance/accounting and HR/Admin departments to make sure the company itself is running smoothly (we still have hiccups but we're getting better and better every day!) No matter what part of the company you work, you have an impact on the company as a whole, which inspires a team mentality. "Work hard, play hard" may be cliché but it's really what we believe in. We have company events throughout the year, big and small: from going to the bar for happy hour, to summertime rooftop BBQs to our annual booze cruise. We try to make this a fun and happy place to be and offer perks throughout the year to show our employees we appreciate their hard work. Here are some quotes from real employees to tell you about who we are:"Great products, great ideas, fun environment, great employees, capable and caring management, and endless opportunities for growth and development.""A warm and encouraging atmosphere.""Relationships between co–workers are extremely important here, which makes the overall experience of going to work very pleasant.""Hard work is recognized.""I feel lucky to be a part of a brand that is on an upward path–it is a very exciting time.""Lots of fun events where you spend time and get to know coworkers outside the office, overall my team felt like a family, and that's rare in the workplace.""Super supportive management that really lets you have a voice and listens to your input and ideas." OK, are you in yet? Here are some more details:Location: Brooklyn, NY 11206Type of Employment: Full–timeReports to: Controller Qualifications:Bachelor's degree in Accounting or a related field1–2 Years experienceRetail and/or Consumer product industry preferred but not requiredCapable of dealing with high volume of invoices at a fast pace while ensuring accurate & timely paymentsPublic accounting experience or experience in a large company accounting department preferred but not requiredExcellent verbal and written communication skills with management, direct co–workers, as well as other departmentsSelf–motivated, detail–oriented with strong organizational and time management skillsFoundational understanding of US GAAP, including significant reserves, cash–flow and complex accounting mattersUnderstands General Ledger and is knowledgeable about Chart of Accounts and where it flows within Financial Statements Be able to prioritize in order to complete all tasks in a timely manner and handle several issues simultaneouslyHighly proficient with Microsoft Office including Outlook, Word and ExcelDemonstrates flexibility and adaptability in a change–oriented environmentEnthusiastic and eager to learn and problem solveAbility to work in a team environment and prioritize and execute concurrent assignmentsAbility to meet deadlines with minimal supervisionExposure to SAP and Concur is preferred but not a condition of employmentUnderstands General Ledger and is knowledgeable about Chart of Accounts and where it flows within Financial Statements Benefits & Perks:Health, dental and life insurance401(k) matchingShort and long–term disabilityPaid maternity and paternity leaveQuarterly product allowance for all HMS brandsPaid vacation and sick timeMake friendsLove going to work every dayWork in a cool neighborhoodWork in a freshly remodeled office space Ready to apply?Please click the link that will bring you to our careers page through Greenhouse. Submit a cover letter describing yourself and why you'd be the perfect fit along with your resume. If you aren't the person for this job but know who is, send them this job. If we hire them, we'll give you $2500. Seriously. When we hire people, we ask who they were referred by and we pay this bonus to the referrer. That could be you if you share this job with a friend who's perfect for it!