Mindful Schools

Mission Driven Bookkeeper

Mindful Schools – Emeryville, CA

Are you looking for a position where you can help affect meaningful change?

Mindful Schools, a non–profit organization, and a leader in the Mindfulness in Education movement, is seeking a bookkeeper who is motivated and fulfilled by the fact that the job they do makes it possible for our organization to fulfill our mission to train the world's educators in mindfulness and in how to teach mindfulness to children in an organic, sustainable way that transforms school communities from the inside out.

We are a passionate, collaborative, eclectic team with a culture that values work–life balance and provides employees with generous benefits.

Join us, and put your skills to work in service of creating a world where every young person has access to the gift of mindfulness.

Position Overview:

The Bookkeeper will manage full–cycle general ledger accounting, banking, bank and credit card reconciliations, payroll, and assist with tax and audit preparation.

The ideal candidate is a dedicated professional who is energized by challenge and thrives in an ever changing environment of constant growth; who is able to stay highly organized, multi–task, and suggest and implement systems to improve efficiency, audit readiness, and GAAP compliance. Ideally this person will have experience working with sales, fundraising, and marketing departments to provide education around financial reports and budgets.

The Bookkeeper works closely with the Accounting Associate and reports to the Controller.

This is a full–time, on–site position in our sunny, casual Emeryville office.

Essential Functions

Bookkeeping and General Ledger Maintenance

Manages accounts payable (A/P), reviews weekly payables with Accounting Associate, and initiates wire transfers when requested

Enters in daily Salesforce credit card transactions, reconciles to bank and QuickBooks Online (QBO)

Prepares month– and year–end journal entries, including shared cost allocation, accrued vacation, prepaid expenses, prepaid insurances, deferred revenue, accrued payroll, etc.

Reviews weekly bank deposit with Accounting Associate

Prepares bank and credit card reconciliations

Develops and maintains accounting schedules, including: depreciation schedule, fixed asset schedule, prepaid expenses schedule, shared costs schedule, deferred revenue schedules, etc.

Continually develops and maintains adequate documentation to ensure annual audit progresses smoothly and that all requests can be fulfilled in a timely manner. Includes uploading copies of all checks and invoices into our cloud–based filing system (in Dropbox)

Prepares month– and year–end reports, including Profit & Loss Statement, Balance Sheet, Budget vs. Actuals, and Statement of Cash Flows

Billing and Accounts Receivable

Monitors accounts that are aging and works with the Accounting Associate to follow up with customers and communicates with Course Enrollment team about delinquent accounts

Supports Accounting Associate when needed to generate invoices for customers paying by purchase order and follows up with any additional documentation required for remittance

Payroll Processing

Partners with outsourced HR to process semi–monthly payroll, employee garnishments, and expense reimbursements

Processes 403(b) contributions

Generates, distributes, and files personnel–and payroll tax–related documentation including 1099s and 1096s

CRM Administration

Enters all offline payments made via check or wire transfer into Salesforce

Reconciles accounting entries in QBO to SalesForce

Works with IT Manager and Accounting Associate to ensure accuracy across systems

Required Education, Experience, and Skills

4+ years of full charge bookkeeping using Quickbooks Online

Experience working in a startup environment and/or small business environment

Technologically savvy; comfortable and proficient in using SaaS products including: Quickbooks Online; expense reporting software such as Tallie or Expensify; Google Drive and Google Docs; and CRM systems, such as Salesforce

Significant familiarity with Generally Accepted Accounting Principles (GAAP) and more specifically, how they pertain to nonprofits

Must be extremely meticulous and possess a critical eye for mistakes and inefficiencies

Advanced proficiency in Excel, including experience using PivotTables and synthesizing and reconciling large amounts of data across multiple platforms

Must be a self–starter and able to work with minimal supervision

Must have great written communication skills, with experience in internal and external customer service

Must be able to address customers with outstanding balances with both sensitivity and assertiveness

Preferred Education, Experience, and Skills

Bachelor's degree in Accounting strongly preferred

Additional Eligibility Qualifications

Must be eligible to work in the United States


We offer a generous benefits package that reflects our values, including:

100% employer–paid medical, dental, vision, and life insurance

Flexible spending accounts (FSAs)

403(b) retirement plan with up to a 4% employer match

Generous PTO

And more!

Level of Language Proficiency

English fluency

How To Apply

To apply please go to website and submit the following:

–A cover letter expressing why this position appeals to you and how your skills and experience match our needs

–Your résumé


Emeryville, CA

Mindful Schools transforms school communities from the inside out.

In 2007, a small, passionate team assembled their collective experience in education, social justice, and mindfulness and founded Mindful Schools on the belief that mindfulness provides young people with a compass to navigate their lives. The program began in a classroom at Emerson Elementary School in Oakland, CA.

Today, Mindful Schools is one of the key players in the movement to integrate mindfulness into the everyday learning environment of K–12 classrooms. The organization has trained over 25,000 educators, parents, and mental health professionals who work with youth. These graduates, spanning 100+ countries, have reached over 1.5 million children worldwide.

Join Mindful Schools in imagining the possibilities of a world where every young person has access to the gift of mindfulness.