Accounts Payable Analyst

A new opportunity is now available for an Accounts Payable Analyst to join a large organisation in Newport. The Job Holder is accountable for the following:

Guarantees that only invoices that are in conformance with internal and external requirements are registered for payment Ensures that all identified nonconformances are resolved prior to registration for payment. Ensures strong overall awareness of status of assigned supplier accounts (and especially accuracy of data) to ensure up to date information can be provided in response to queries either internal or external to Accounts Payable. Contributes to the effective management of cash in the business by only paying valid invoices and paying according to agreed contractual payment terms. Ensures that all Compliance and internal control related topics are followed by using the correct procedures when processing invoices, and be alert to fraud attempts.

Main activities:

Verifying, using SAP based tools, details of incoming invoices (paper, scanned and electronic) and credit notes from suppliers

legal details e.g. correct company address; tax details e.g. VAT rate; internal references e.g. Purchase Order. Identify nonconforming invoices (e.g. Purchase Order missing, no Goods / Service receipt in SAP, wrong company address, wrong VAT rate, price on invoice different from Purchase Order, quantity on invoice different from Purchase Order). Manage nonconformance resolution process through correspondence (telephone, email, meetings) with supplier and internal departments about nonbookable invoices, claims for reimbursement of discounts, balance confirmations, statements of accounts etc. Obtain formal confirmation and evidence of resolution of nonconformance (e.g. obtain approval note, correction of PO details, correction of price / quantity, requesting of debit balances/reclaiming from supplier, creating debit notes and sending to the supplier etc.) Posting of conforming invoices in SAP for payment in line with agreed credit terms. Verifying of balance confirmations and sending information about the status to supplier or auditor of the supplier. Reconcile supplier statements to Airbus Accounts Payable balance identifying all goods receipts errors (GR/IR) / missing invoices. Treatment of reminder notes from suppliers (if necessary, requesting invoices or clarification with supplier). Provide input data for Accounts Payable process performance indicators (e.g. statements reconciled, reminders processed, etc.) as required. Provide proactive support and advice to the business and to suppliers regarding best practice on all aspects of Purchase to Pay process (e.g. Supply Chain process requirements, EGP process requirements, VMI process requirements, EDI process requirements, selfbilling process requirements, etc. Support Purchase to Pay process improvement / development projects either within Accounts Payable or with internal or external business partners (Procurement / Logistics / Suppliers). Confirm new and amended bank details in line with the agreed written procedure, and (if the role requires) make the changes in the necessary Accounts Payment system.

Outputs:

The Job Holder ensures effective and accurate processing of invoices in line with internal processes, controls and authorizations and external contractual commitments and legislative requirements. Correctly stated supplier and intercompany liabilities in month end financial statements. Supplier balances that are accurate and status understood with suppliers. Input of accurate purchase data to asset accounting, stock accounting, cost accounting, Treasury, Tax, Financial Controlling processes.

Morson is acting as a recruitment business in relation to this vacancy

Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control CIMA; ACCA; FCCA; ACMA; GCMA; ACA; AAT; project accountant; management accountant; reporting accountant; finance manager; finance controller; FPA; forecasting; audits; Advertised through Zoek 51de570722b94e7e8a1f1ced349937568