Administration Assistant - Listing (Policy & Secretarial Services Unit) (6-month contract)

Recruiter
Hong Kong Exchanges and Clearing Limited
Location
Hong Kong
Salary
Competitive salary
Posted
22 Oct 2019
Closes
25 Oct 2019
Ref
6549789
Job role
Accountant
Sector
Accounting - Public practice
Job Responsibilities:
  • Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team
  • Perform general administrative duties including word processing, copying, scanning of documents and filing
  • Answer telephone calls and receive visitors
  • Organize meetings including: booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)
  • Liaising with internal teams on agenda items, documentation and conflict information
  • Drafting of formal agenda from template
  • Uploading documents to an electronic software platform and setting access rights
  • Copying and binding documents for despatch
  • Liaising with postal staff on the despatch of documents
  • Attending meetings to receive and direct attendees
  • Maintaining meeting attendance records
  • Perform any other administrative duties as assigned by supervisor
Requirements:
  • HKCEE/HKDSE or above with formal secretarial training
  • At least 3 years of secretarial and/or administrative experience in serving in a well-established financial organisation
  • Paralegal background would be an advantage but not essential
  • Organised, attentive to detail, and with the ability to multi-task
  • Able to communicate effectively in both written and spoken English and Chinese. Proficiency in Putonghua an advantage
  • Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing


Applicants who do not hear from us within 6 weeks may consider their applications unsuccessful. Personal data provided will only be used for the purpose of employment application to HKEX.

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