accounts payable specialist - $1,500 signing bonus

Shaw Construction
12 Oct 2019
15 Oct 2019
Job role
Accounts payable
Contract type
Full time
****$1,500 Signing Bonus available for this position. Signing Bonus only available if candidate does not utilize a third–party recruiting firm/staffing agency to apply. Conditions apply.****

Job Summary

The Accounts Payable Specialist supports the Accounting Department with various transactional accounting functions.

Duties & Responsibilities
  • Receive physical and electronic invoices, code (if necessary) or seek clarification on coding from appropriate party, enter into the accounting software, manage timing of payment, coordinate approval at the appropriate level, queue transactions for payment, distribute checks (if applicable), and file appropriate paperwork.
  • Review invoices for appropriate sales tax, seek correction by vendor where needed, accrue use tax as appropriate.
  • Ensure recurring lease payments for facilities and employee housing are queued for payment on a timely basis.
  • Compile payment preview reports, including Textura, for approval.
  • Research aged payables and assist with resolution, as needed.
  • Receive approved corporate card receipts from employees, compile coding, file receipts and process transactions.
  • Receive customer checks and post along with wires in the accounting software.
  • Assist with 1099 reporting.
  • Publish various accounting reports, as needed.
  • Assist with journal entries upon request.
  • Enter inventory material transfers into accounting software.
  • Compile monthly project review binders.
  • Assist with project cost audits and sales & use tax audits as directed by the Project Accountant.
  • Perform account reconciliations, research and adjustments as necessary.
Other Duties
  • Special projects relating to the implementation of new technologies and processes.
  • Other duties as assigned.
Supervisory Responsibilities



  • High School Diploma.
  • 5 years of administrative and accounts payable experience.
  • Construction industry experience.

  • High degree of accuracy, attention to detail and confidentiality.
  • Proficiency with 10 key by touch (Greater than 8,000 keystrokes per hour).
  • Strong customer service, problem–solving, organizational and communication skills.
  • Professional, reliable and diligent.
  • Strong interpersonal skills to promote strong working relationships with internal and external customers.
  • Proficiency with Microsoft Office 365.
  • Experience with Colorado sales and use tax regulations.
  • Familiarity with Viewpoint.
  • Notary Public.
Physical Demands & Work Environment

Office–based position. Periodic travel to project and other office locations. Must have full range of motion, lift up to 25 pounds.

Core Competencies

Tasks shall be accomplished using high performance standards and soundjudgment. Work is produced by collaborating as a team and interacting with coworkers and external parties effectively. Employees shall display energy and enthusiasm in approaching the job while taking personal responsibility for their performance. Performance will adapt to changing work environments, priorities and organizational needs. Appropriate solutions to problems will be developed while maintaining integrity and adhering to the organizations policies and procedures. Employees will perform their jobs while abiding by and encouraging a safe environment. Emotional resilience is required in order to maintain professionalism while handling difficult situations. Shaw is an innovative organization and employees are expected to generate ideas for improvement, to suggest innovations and pursue opportunities to continually foster their professional development.

  • On the job training.
  • Other training to be determined.