Accountant Payable

Functional Responsibilities

Accounts Payables

· Review payment documents and ensure due-diligence checks and validations are performed before creating any liability in the vendor accounts within agreed timelines. Communicate with respective departments for any further information required for invoicing

· Ensure all invoices are posted in the correct Entity, GL Code, Profit / Cost Centre with appropriate narrations in the records. Check with GL Accountant if any clarification required and ensure zero reclassification entries in the books

· Ensure payments are processed as per agreed payment terms with supplier without any delay. Ensure no escalations from supplier with regards to delay in processing the payment

· Follow up with various departments for the invoice submission related to current month and record the transaction before month end. Discuss with GL Accountant to make provision in case of any exception to invoice submission deadlines

· Review supplier advance and down payments and staff advance against expenses report with AP Officer on weekly basis with appropriate remarks for the reason for due to settle the advance amount

· Prepare supplier account reconciliation on monthly basis based on the categorisation of suppliers and liaise with the respective department regarding any unreconciled balances

· Maintain all AP related books & Accounts and ensure they are clean at all times

· Ensure Accounts Payable related GL accounts are accurate and clean at all times. All clearing activities should be done on a daily basis

· Respond to emails from all external and internal stakeholders with regards to payment queries within a day or two. Work closely with various departments, support them wherever required, provide ad hoc reports (if any). Manage ad hoc tasks assigned by management

· Ensure all AP related policy and SOP compliance and update the non-compliance tracker for any exceptions approved by management

· Ensure all activities are performed as per the report matrix within agreed timelines (zero delays)

· Initiate process improvements in AP function wherever possible and work closely with AP Officer and Line Manager

Cash and Bank

· Ensure sufficient balances are available in the bank accounts in coordination with Chief Accountant and Finance Director