FINANCIAL CONTROLLER

ESSENTIAL DUTIES & RESPONSIBILITIES

PAYROLL:

1. Maintain the payroll system, assuring that employees are paid in accordance with company policy and PRC laws.
2. Supervise the payroll function and monitor all payroll wage reporting.

ACCOUNTING:

1. Ensure accuracy and reliability of all financial transactions of the company and subsequent reporting to the management, financial institutions and government agencies.
2. Develop and maintain an accounting system that is compliant with PRC regulations.
3. Maintain a general ledger that corresponds with PRC regulations and is easily translated into American GAAP.
4. Develop a team of professionals capable of handling all financial, accounting, and shipping issues.
5. Develop weekly and monthly reports that accurately reflect financial position.
6. Generate a monthly report that summarizes the financial statements and directs the reader’s attention to important trends or entries.
7. Prepare financial statements for parent company.
8. Review all journal entries for accuracy.
9. Prepare annual budget and financial forecasts.
10. Develop fixed asset accounting systems.
11. Coordinate all communication with Ashley Furniture regarding the publication of financial information.
12. Work closely with the Purchasing department to ensure all records are current and the computer system accurately reflects the Accounts Payable.
13. Monitor accounts receivable, assuring collection of accounts on a timely basis.

COSTING:

1. Develop and maintain accurate product costs in a timely manner.
2. Develop and maintain a costing system to be used for monitoring existing products, costing of new products, and analyzing cost saving opportunities.
3. Develop and maintain inventory control system linked with a costing system to ensure the accurate costing.
4. Ensure the costing system incorporate work centers, product routings, bills of materials, and labor.

ANALYSIS:

1. Ensure obtaining relevant data and accurately assembling, summarizing, and reporting it to the applicable personnel in a meaningful way in order to allow management (both overall and departmental) to make sound business decisions.
2. Develop financial reports for the specific requirements of management and creditors.
3. Provide a budget versus actual variance analysis to all departments.
4. Perform analysis on special projects as requested by General Manager.
5. Perform payback calculations on the proposed equipment purchases.
6. Do actual payback calculations on equipment on site (one-year after purchase)
7. Coordinate all communications with Ashley representatives that pertain to past, current, or future orders.
8. Obtain data from all departments to prepare required process measures.
9. Prepare process measures and distribute to appropriate departments.

TAX:

1. Ensure the completion and filing of all required tax returns and the submission of payment for the related amount of taxes due to the various taxing authorities.
2. Prepare all tax returns: Income, Payroll, VAT, Stamp, local taxes and fees
3. Ensure all tax payment is received on the due date.
4. Provide information regarding the preparation of government tax returns and reports (U. S. and PRC)
5. Manage tax exposure in such a manner that all available outlets for VAT and other tax credits are efficiently used.
6. Ensure that all tax invoices are validated by the tax bureau each month.

TREASURY:

1. Ensure the proper receiving and payment of cash and the monitoring of cash balances to ensure good cash controls and safeguards and that there is an adequate amount of cash available for proper and efficient company operation.
2. Monitor cash requirement, flow of cash transactions, and daily cash balances.
3. Develop and maintain a cash budget for the future months that is to be updated on a weekly basis.
4. Provide a daily cash flow analysis to be reviewed by the General Manager.

CUSTOMS:

1. Coordinate the importation and exportation of goods.
2. Attain all necessary importation and exportation documents.
3. Validate all applicable taxes to ensure they are calculated properly.
4. Maintain accurate records of all transactions in a manner that is compliant with PRC regulations.
5. Develop and maintain all necessary procedures to ensure transactions are handled at a minimal expense.
6. Enter all orders received from customers.
7. Coordinate and maintain all shipping documentation.
8. Develop the necessary documents and procedures that are compliant with PRC law to ensure the proper receipt and transfer of materials.
9. Audit product-loading procedures to ensure accuracy when compared against the shipping documents and invoice.
10. Ensure the invoices are accurate and promptly issued.

MINIMUM REQUIREMENTS

1. Education

Bachelor’s Degree in Finance and Accounting; MBA would be advantageous

      2. Experience

• 12 or more years of experience in large manufacturing operations with more than USD100m sales revenue,  supervise teams of more than 20 staff members, managing multi-entities and projects
• 5 or more years in financial controller position, proactive wide scope financial management
• US CPA or UK CA, more than 10 years post qualification, all rounded business operations exposure
• Experience in managing companies in China

1. Knowledge of:

• Computerized accounting software and ERP (Mapics/IFM)
• Budgetary control and operational performance measurements
• China and international accounting standards and practices, China taxation
• Management methodologies, best practices, principles of internal controls and financial policies and procedures
• AS400

3. Skills and Abilities

• Numerate, analytical, logical and follow-through skills
• Ability to communicate with all organizational levels
• Strong people skills, able to enforce policies and procedures but manage conflicts & confrontation
• Skilled in prioritizing multiple directives within changing work demands, multi-tasking
• Skilled in problem solving, time management, project management, leadership skills
• Skilled in Excel and common office software applications

MENTAL & PHYSICAL DEMANDS/WORKING CONDITIONS

1. Mental Effort

• The ability to maintain a concentrated effort over extended periods of time.
• Ability to meet deadlines
• Attention to detail
• Honest, reliable and dependable, hard working, persistent, detailed and thorough

1. Physical Requirements

• Sit for extended periods of time
• Stand and walk/move to different locations as needed

1. Working Conditions

Work in office environment with extended period of time looking at computer terminals