National Budget Payroll Manager

For Our Future
06 Sep 2019
26 Sep 2019
Job role
Contract type
Full time
About For Our Future
Founded in 2016, For Our Future Action Fund and For Our Future run the largest, permanent progressive field program across key states. Our vision is to expand the progressive infrastructure and advance economic prosperity for all, strong community schools, climate justice, and civil rights. Along with community partners and volunteers, we consistently engage with people in face–to–face conversations around what issues matter most to them. By organizing people in lasting relationships, we win elections, drive local progress, make a community's collective voice heard, and help build the transformative power needed to improve people's lives.
In 2018, we made over 9 million door knocks and held 1.3 million face–to–face conversations with voters in 7 states. Our turnout operation and innovative program helped restore voting rights to 1.4 million Floridians, expand Medicaid coverage to 400,000 in Virginia, and resulted in sizable electoral progress at the state and federal level, including the pickup of 3 Governor mansions, 1 Senate seat, 13 Congressional seats, and 22 state legislative seats.
FOF will continue to grow and win through 2020, building power across issue fights and elections. Headquartered in Washington, DC, our current state programs include Florida, Michigan, Nevada, Ohio, Pennsylvania, Virginia, and Wisconsin.
We are seeking a passionately progressive individual to serve as the Payroll Manager in our DC headquarters. You will be a key member of our headquarters team performing a variety of activities associated with the administration, processing, reporting and delivery of payroll services. Your primary responsibility will be the timely and accurate processing of bi–weekly multi–state, in–house payroll for a large staff that grows rapidly. Our ideal candidate is deadline–driven with extreme attention to detail and works well both independently and on a team, a clear communicator, a team player, a master multi–tasker, and eager to join a high–energy, hard–working team dedicated to fighting for progressive values and candidates. The Payroll Manager is a full–time position that reports to the Budget Director.
Responsibilities include, but are not limited to:Perform payroll functions including processing payroll, tax reporting requirements, benefits administration, ACA administration, 401(k) processing, and supplemental benefits processing for the companyImplement and manage payroll processes and procedures to accurately pay employees in a multi–location, multi–state environment Respond timely to employee and provider requests, answering all payroll related inquiries Establish and maintain employee/payroll records: New Hire entry, changes in pay and tax status, direct deposit, etc. Ensures documentation retained per legal requirements and company policy to ensure accuracy and completeness of payroll processing Processing of garnishments and wage levies, leave events voluntary and involuntary terminations, and performing benefits and tax procedures Review and audit of timekeeping records Work cohesively with HR to ensure FMLA is accurately tracked in the payroll system and all other leave requests (timing off, disability, workers compensation)Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, job titles, transfers, etc.Inspection of pay registers and standard reports to verify/correct any out–of–balance conditions and ensures that all wage deductions, deposits, adjustments, and garnishments are applied appropriatelyPrepares/reconciles reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.Performs various journal entries, account reconciliations, and provides general ledger supportEnsures compliance with all applicable State and Federal wage and hour lawsProvide leadership and guidance for resolution support associated with payroll administration issues and proceduresPartners with senior management for annual renewal process, including compiling census data, and assistance with the open enrollment processManages COBRA administrationManages and prioritizes projects to ensure deadlines are metPerforms related duties as assigned
Qualifications:Exceptional attention to detailExcellent verbal and written communications skills, as you will be working with team members across the country as well as in headquartersAt least 2–3 years experience administering multi–state payroll and benefits Bachelor's degree in related field or comparable work experienceExperience with political campaigns, PACs, 501(c)4's, and/or 501(c)3's preferredPaycom–based Payroll/Reporting systems proficiency preferred Certified Payroll Professional (CPP) preferredFlexibility and a willingness to take on new tasks and work long hours as neededExperience working on projects in a fast–paced environment
SUPERVISORY RESPONSIBILITIESThis position will likely include supervisory responsibilities.
EXPECTED HOURS OF WORKNormal hours of business are from 9:00 AM to 5:00 PM Monday thru Friday, however employees may be required to work outside of normal business hours including weekends and nights.Employees may be required to abide by certain blackout dates during a campaign cycle, and generally not allowed to take more than 2–3 days off consecutively during blackout periods. Emergencies are not affected by this policy. For Our Future offers the following benefits to all full–time employees:Health Insurance Coverage – 95% Employer Paid and 5% EmployeePaid maternity leavePaid paternity leaveRetirement Savings Plan with matching contributions up to the first 5%$100 Monthly Cell Phone Bill Reimbursement10 Days Paid Time Off granted at the start of every new calendar year, as well as all paid federal holidays This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. For Our Future Action Fund is an equal opportunity employer. This application will not be used for limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law, including race, color, age, religion, sex, sexual orientation, gender identity or expression, marital or parental status, creed, national origin, physical or mental disability, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, arrest record, conviction record, ancestry, military service, or veteran status, or any other classification protected by applicable local, state, or federal laws or ordinances. Should an applicant need reasonable accommodation in the application process, they should contact a company representative. AT–WILL EMPLOYMENTThe relationship between you and the For Our Future Action Fund is referred to as employment at will. This means that your employment can be terminated at any time for any reason, with or without cause, with or without notice, by you or the For Our Future Action Fund/For Our Future. No representative of For Our Future Action Fund has authority to enter into any employment agreement with you that is contrary to the foregoing employment at will relationship. By signing below, you hereby affirm your that your employment is at will, and that you acknowledge that no oral or written statements or representations regarding your employment can alter your at will status, except for a written statement signed by you and our Chief Executive Officer or duly authorized representative as determined by a resolution of the Board of Directors of For Our Future Action Fund.