Accounting Associate - Career Day
- Recruiter
- Financeplus WPP China
- Location
- Shanghai (CN)
- Salary
- 面议
- Posted
- 07 Nov 2019
- Closes
- 07 Dec 2019
- Job role
- Accountant
- Contract type
- Contract
- Hours
- Full time
Job Summary
To ensure that all Media Owner contractor statements are fully reconciled to a high standard and invoices paid to contracted terms in line with country industry-specific deadlines. Maintain regular communication with Opco Buying teams and Media Owners thereby ensuring that queries are resolved quickly and efficiently. Extremely Client focused, resilient and determined individual who can demonstrate that they can work on their own initiative with good attention to detail.
General
To ensure that all Media Payable invoices and statements are consistently reconciled to a high standrad and paid to contractual payment terms within the specific country industry deadlines
Maintain regular communication with the applicable Opco Buying teams and Media Owners in order to ensure that all queries are resolved quickly and efficiently
Accurately match Media Owner invoices to the relevant Media bookings/insertions
Where a Media Type is required to be vouched, ensure the vouching process has been actioned prior to processing a Media Owner invoice
Where a Media Type is required to be reconciled, ensure the reconciliation process has been actioned prior to processing a Media Owner invoice
Payments are only to be requested in line with the contractual terms and or in line with Pay when Paid (where applicable). Payment files are to be thoroughly checked prior to seeking approvals
Liaise with the Opco Buying teams regarding invoice queries, updating query tools and or query logs in order to fully record and track all Media Owner invoice queries and the status
Reconcile Media Owner statements on a weekly and or monthly basis, recording finalised reconciliations within a central repository
Where required, assist other team members processing and reconciling Media Owner invoices and statements in order to ensure the team meets payment deadlines
Assist the Media Payable Manager in the preparation of month end reporting
Attend Opco and Media Owner meetings, where required
Ensure the integrity of the Media Payables function in accordance with SOX, Internal, External, Client control process’s
Assist with SOX, Internal, External, Client audits where required
Ensure and coordinate with the applicable MDM contact that the integrety of the Vendor master data records accurately reflect the agreed contractual terms and banking information of the Vendor. Any change request to a Vendor record must be independantly verified and reflected in the Vendor master data records
Ad-hoc projects as directed by the Media Payable Manager
Provide holiday and sick cover for colleagues as directed to do so
Daily
Process Media Owner invoices, checking for integrity on content, match to Media bookings / insertions within the media platform and or ERP following the parameters set for the Media Type i.e. check for vouching and or reconciliation for BUYS where required to do so; Client specific parameters
Record Media Owner queries within the query tool or central log
Communicate the Media Owner queries with the applicable Opco contacts / Buying teams, requesting timely resolution of the query
Proactively follow through with the Opco / Buying team regarding resolution status updates of Media Owner queries
Actively respond to and communicate with Opcos and Media Owners by, telephone; e-mails and written requests, managing and providing clear expectations on all communication
Where applicable, LOCK or UNLOCK media bookings, ensuring there is a full audit record
Facilitate the raising of or initiate the request to raise a manual / urgent manual payment where deemed necessary
Weekly
Where applicable, perform the weekly Media Owner payments to the agreed timetables and or contractual due dates, Pay when Paid
All payment files must have full supporting documentation and be passed to the line manager for final review and authorisation
Reconciliation of Media Owner statements to the Media bookings, where a Media Owner has not issued a statement, proactively approach the Media Owner requesting a statement be provided
Review and follow through with appropriate action on all DEBIT balances, escalate material values to the line manager
Monthly
Work to tight deadlines in order to achieve monthly creditor and Media Owner reconciliation deadlines
Manage the scanning and or archiving of all Media Owner documentation to the central repository
Attend monthly review meetings between Financeplus and the Opco and Finance Operations Manager, where requested to do so
Skills/Experience
Minimum 2 years’ Payable experience
Energetic, detailed oriented, able to adhere to deadlines in a timely manner
Strong communication skills for negotiation & reconciliation
Must have a strong service approach
Confidence in dealing and building relationships both internally and externally
Well organised with strength in prioritising
Flexible attitude to achieve results
Calm under pressure
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