Accounting Associate - Career Day

Job Summary

To ensure that all Media Owner contractor statements are fully reconciled to a high standard and invoices paid to contracted terms in line with country industry-specific deadlines. Maintain regular communication with Opco Buying teams and Media Owners thereby ensuring that queries are resolved quickly and efficiently. Extremely Client focused, resilient and determined individual who can demonstrate that they can work on their own initiative with good attention to detail.

General

To ensure that all Media Payable invoices and statements are consistently reconciled to a high standrad and paid to contractual payment terms within the specific country industry deadlines

Maintain regular communication with the applicable Opco Buying teams and Media Owners in order to ensure that all queries are resolved quickly and efficiently

Accurately match Media Owner invoices to the relevant Media bookings/insertions

Where a Media Type is required to be vouched, ensure the vouching process has been actioned prior to processing a Media Owner invoice

Where a Media Type is required to be reconciled, ensure the reconciliation process has been actioned prior to processing a Media Owner invoice
Payments are only to be requested in line with the contractual terms and or in line with Pay when Paid (where applicable). Payment files are to be thoroughly checked prior to seeking approvals

Liaise with the Opco Buying teams regarding invoice queries, updating query tools and or query logs in order to fully record and track all Media Owner invoice queries and the status

Reconcile Media Owner statements on a weekly and or monthly basis, recording finalised reconciliations within a central repository

Where required, assist other team members processing and reconciling Media Owner invoices and statements in order to ensure the team meets payment deadlines

Assist the Media Payable Manager in the preparation of month end reporting

Attend Opco and Media Owner meetings, where required

Ensure the integrity of the Media Payables function in accordance with SOX, Internal, External, Client control process’s

Assist with SOX, Internal, External, Client audits where required

Ensure and coordinate with the applicable MDM contact that the integrety of the Vendor master data records accurately reflect the agreed contractual terms and banking information of the Vendor. Any change request to a Vendor record must be independantly verified and reflected in the Vendor master data records
Ad-hoc projects as directed by the Media Payable Manager

Provide holiday and sick cover for colleagues as directed to do so

Daily

Process Media Owner invoices, checking for integrity on content, match to Media bookings / insertions within the media platform and or ERP following the parameters set for the Media Type i.e. check for vouching and or reconciliation for BUYS where required to do so; Client specific parameters  

Record Media Owner queries within the query tool or central log

Communicate the Media Owner queries with the applicable Opco contacts / Buying teams, requesting timely resolution of the query

Proactively follow through with the Opco / Buying team regarding resolution status updates of Media Owner queries

Actively respond to and communicate with Opcos and Media Owners by, telephone; e-mails and written requests, managing and providing clear expectations on all communication

Where applicable, LOCK or UNLOCK media bookings, ensuring there is a full audit record

Facilitate the raising of or initiate the request to raise a manual / urgent manual payment where deemed necessary

Weekly

Where applicable, perform the weekly Media Owner payments to the agreed timetables and or contractual due dates, Pay when Paid

All payment files must have full supporting documentation and be passed to the line manager for final review and authorisation

Reconciliation of Media Owner statements to the Media bookings, where a Media Owner has not issued a statement, proactively approach the Media Owner requesting a statement be provided

Review and follow through with appropriate action on all DEBIT balances, escalate material values to the line manager

Monthly

Work to tight deadlines in order to achieve monthly creditor and Media Owner reconciliation deadlines

Manage the scanning and or archiving of all Media Owner documentation to the central repository

Attend monthly review meetings between Financeplus and the Opco and Finance Operations Manager, where requested to do so

Skills/Experience

Minimum 2 years’ Payable experience
Energetic, detailed oriented, able to adhere to deadlines in a timely manner

Strong communication skills for negotiation & reconciliation

Must have a strong service approach
Confidence in dealing and building relationships both internally and externally

Well organised with strength in prioritising

Flexible attitude to achieve results

Calm under pressure