Accounts Payable Specialist

Advantage Resourcing
24 Aug 2019
25 Aug 2019
Job role
Accounts payable
Contract type
Full time
Our client,? a growing company in the oil and gas sector is looking for an Accounts Payable Specialist.? This person must be team oriented, proactive, and goal driven. This position is responsible for managing accounts payable, quality review of trended income statements, reconciliation of various balance sheet accounts, and executing various accounting, finance and reporting functions of the Company?s month–end close process. Will use independence and judgment to recognize and resolve problems within established policies and procedures and is accountable for the quality, timeliness and accuracy of own work and the work submitted by various locations. All work is performed under the general supervision of the Controller and reviewed for accuracy and timeliness.
Key Areas of Responsibility will include:
  • Lead/manage all corporate accounts payable functions including invoice–PO–receipt match, resolving PO, contract, invoice or documentation discrepancies, and scheduling/preparing check runs and ACH payments
  • Reconcile employee expense reports and corporate credit cards and prepare for payment
  • Respond to vendor requests for information and monitor accounts to ensure payments are up to date
  • Maintain vendor files
  • Monitors all vendor discount opportunities
  • Reconciles processed work by verifying entries and balancing sub ledger reporting to general ledger
  • Prepare weekly reporting ? 13–week cash forecast, outstanding checks, etc.
  • Preparation / review monthly management report and accompanying schedules, worksheets and narratives, including ?Budget vs. Actual? variance reports. Provides supporting documentation of significant variances.
  • Prepare / maintain the organization?s accounting principles, practices, procedures, and internal controls, flow charts, including financial reporting, external reporting, and external audit.
  • Issue fleet card and maintain fleet fuel card account
  • Maintain company?s vehicle fleet schedule including vehicle registrations, insurance and title records
  • Process/Prepare all 1099 reporting annually
  • Contributes to department and organization special projects/duties as assigned.
To perform this job successfully, an individual must be able to perform the critical tasks listed above satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • At a minimum, ideal candidates will possess three to five (3–5) years accounting experience with progressively increased responsibility and complexity
  • Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
  • The individual will be expected to work with minimal up–front guidance and take ownership of his / her work product. The individual will work closely with all major functional leaders of the Company.
  • Demonstrated experience with preparing monthly accruals to close books timely.
  • Strong technical accounting skills. Ability to research accounting issues using appropriate guidance, recommend appropriate accounting and write memos to support conclusions in accordance with U.S. GAAP
  • Experience in multi–legal entity and multi–operating district, division, or location environment
  • Accounting experience within the oilfield services industry, including fixed asset/equipment rentals, employee man–hour charges, and inventory sales
  • Ability to prepare, interpret and analyze commonly used financial reports including company financial statements, variance reports, etc.
  • Demonstrated proficiency using Microsoft Office including advanced Excel skills.
Education Requirements:
  • High school diploma or equivalent
  • Associate?s Degree in Business, Finance, or Accounting discipline if combined with 5–7 years of experience within the oilfield services sector or Four– year Bachelor?s Degree in Accounting or Finance discipline preferred