The role as Purchase to Pay specialist is centred around ensuring that the invoices are correctly allocated and posted to the right journals. The objective is to deliver continuous improvements to reduce exception-handling and query volumes.
The client is a renowned international hotel chain specialising in providing luxury suites and resorts. They have a dominant presence in the market and their coverage is vast over the circa 100 years they've been in business.
The key responsibilies:Use RCA (Root Cause Analysis) tools and trend analysis to identify fixes and improvements in processes to reduce and/ or remove exception-handling by the hotel teams
Resolve queries or transactions as necessary, including advising on the correct coding of invoices
Identify and implement improvement areas for query flows in the
Assist hotels with processes such as CHAPS, petty cash, customer refunds, new suppliers, etc
Maintain standing data in the system such as default GL Codes
Assist the team to monitor query response timeliness & accuracy by the Hotel Operations teams.
Update all Fixed Cost, PO and non-PO trackers
Work with the record-to-report (R2R) team at month-end to resolve any P&L queries
Monitor process compliance by Hotel users
Help deliver training to Hotel Operational teams in the PTP processes - this may involve refresher/ new starter trainings, and also training process changes.
Deliver continuous improvements to reduce exception-handling and query volumes in for all Hotels
Perform AP statement reconciliations for suppliers required to ensure accurate accruals
Review expense reports
Oversee to ensure operations compliance with all retained internal controls at property level
The ideal candidate will have:Minimum of 1 year relevant work experience
Ability to exercise sound judgement and decision making skills
Excellent written and verbal communication and comprehension skills
Ability to work well under pressure and effectively handle multiple, concurrent demands and appropriately prioritize responsibilities
Must possess the ability to analyse large amounts of data / information efficiently and accurately
Ability to learn and perform all essential job functions accurately and safely with minimal direct supervision, within initial training period after employee begins work
Education - A level or equivalent
On offer to the candidate is:
- A salary up to £27k
- 40 hours a week
- Additional benefits