Shared Financial Services Manager

Reports to: Finance Director

Job location: Dublin with travel to overseas fields (potentially 10-20%)

Pay Band: 6 (€54,923 to €64,615)

Contract: Permanent

Job Purpose: The Shared Service Manager will manage a team of Shared Service Accountants plus managing 1-2 field operations. The Shared Service Manger will manage this team with the overall responsibility of the financial reporting requirements for a number of Country Programmes, this includes but not limited to, providing training and support for new SSAs and providing gap filling within the team of SSAs.

The Shared Service Accountants will continue to manage the main accounting system (GP) for their respective countries, and will prepare financial reports to meet the needs of all stakeholders for those countries - based on information supplied by the countries being supported. 

It is essential that the applicant will have a formal finance qualification (ACA, CIMA, ACCA), 2-3 years management experience and excellent organisational and planning skills. The applicant should have extensive experience of preparing monthly management accounts and should be able to demonstrate their ability to manage multiple tasks.

Key Responsibilities:

Management

• Managing a team of Shared Service Accountants, supporting these staff members in the overall goal of providing accurate and timely financial information to respective stakeholders
• Ensure staff are continuously aware and adhere to documented procedures and policies
• Ensure the ongoing training & development of staff on operating procedures, regulatory and donor requirements
• Continuously identify opportunities to enhance our reporting elements for our stakeholders
• Oversee projects within the Organisation strategy that deliver operational efficiencies and quality
• Accountable for ongoing satisfaction of stakeholders by ensuring deliverables meet stakeholders needs and expectations
• Providing cover for the leave in terms of leave and staffing gaps

 Financial System

• Overseeing the management of the financial systems for the respective countries
• In addition to managing the accounting system (GP) for 1-2 fields (as assigned by the Finance Director)
• Working with the Country Financial Controller and/or Country Finance Manager to establish month-end close timetables to ensure that information is received on a timely basis
• Posting monthly journals and cash/bank books based on information supplied from the country finance teams
• Uploading approved budgets into the accounting system
• Updating the Chart of Accounts as needed
• Carrying out all month end processes and reconciliations to ensure a timely completion of the accounts for the period, including completion of monthly support cost allocations
• Carrying out all year end processes in line with organisational procedures

Financial Reporting

• Preparation of individual monthly management accounts for budget-holders and obtaining information on budget variances as needed
• Preparation of consolidated monthly management accounts for the Country Management Team (CMT) with a short narrative report to explain major variances.
• Preparation of financial reports for Dublin (Financial Reporting Pack (FRP), quarterly expenditure and income variance report) in line with agreed timetables
• Preparation of donor reports for external donors/agencies in line with agreed timetables
• Ensuring all donor reports are supported by transaction lists, in line with organisational procedures.
• The preparation of year end accounts for external audit purposes
• Provide financial analysis and ad-hoc reports to CMT and Dublin where necessary

Other

• Providing statutory and donor auditors with transaction lists, trial balance and other information from GP as requested.
• Participating in CMT meetings through SKYPE when requested
• Documenting systems and processes developed for this role for future replication
• Participation in the induction of new CFC’s and/or Country Finance Managers where appropriate
• Visiting the country programme as required
• Perform any other duties as required
• Participate in working groups as required

Skills and Experience Required:

Essential:

• Professionally Qualified Accountant ACCA, CIMA, ACA, CPA
• Proven people manager skills and a strong communicator
• Proven ability to work effectively under pressure and to prioritise
• Five years’ experience working as an accountant, preferably with an INGO.
• Experience of preparing management accounts for multiple entities
• Experience of preparing management accounts in foreign currencies then reporting in group currency
• Advanced knowledge of Excel and accounting software         
• Ability to work under pressure often to strict deadlines
• Excellent organisational and planning skills
• Fluent spoken and written English
• Flexible, adaptable and a sense of humour
• Cross cultural awareness and sensitivity
• Empathy with organisational goals

Desirable:

• Experience in working in the international development sector (overseas)
• Experience of working with Concern in another finance position
• Experience of working as a shared service accountant 
• Knowledge of donor compliance requirements for USAID, EC/ECHO, DFID, UN
• Experience on working  on Microsoft Great Plains

To apply:  CVs should be submitted through our website at https://jobs.concern.net by closing date:  29^th August 2019

Candidates must be legally entitled to work in Ireland at the time of application.

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment. 

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.