Financial Controller

Building Materials
Turks and Caicos, TC
Competitive salary
01 Jul 2019
22 Jul 2019
Job Title:
Financial Controller
Reports to:
Vice President, President
Work closely with: Operations Manager, Receiving and Inventory Team and HR Manager
Supervise directly: Accounting and Finance Department
Critical Responsibilities:
1. General Business
2. Finance Administration
3. Budgets, Forecasts and Reporting
4. Asset Management
5. Statutory Compliance
6. People Management
Financial Controller Specific Essential Duties and Responsibilities
General Business
The following are the basic functions of the Financial Controller as it relates to general business
* Oversees the smooth and efficient running of the Accounting and Finance Department
* Ensures compliance with statutory authority and audit requirements
* Maintains integrity of Accounting System and Epicor/Activant System, ensuring that it remains effective and operational at all times.
* Ensures that all taxation and legislative requirements are complied at all times
* Conducts balance sheet reconciliations on a regular basis for review of Directors and where inconsistencies emerge, takes remedial action or refer to relevant personnel as appropriate
* Updates accounts regularly to reflect account management activities
* Collects relevant data or information for use by authorized insurance group
* Ensures the effective management, monitoring and tracking of Directors' properties and other business entities, reporting financial status as needs basis
* Provides assistance and direction to the Adams' family entities regarding financial matters.
Accounting and Finance Administration
The following are the basic functions of the Financial Controller as it relates to managing and administering accounting and finance:
* Ensures the regular reconciliation of all ledgers and sub-ledgers utilizing the Epicor System
* Analyzes business performance / results, providing feedback to Directors and Senior Management
* Tracks and monitors revenue for accuracy, verifying it against ledgers on a regular basis
* Ensures that revenues are allocated correctly, taking corrective action where inconsistencies arise.
* Ensures that monthly accruals are adjusted to meet demands of the business
* In conjunction with the Directors, negotiates competitive rates with insurers
* In conjunction with relevant personnel track, monitors and manages insurance claims
* On a regular basis, monitors and tracks debtors to ensure that they are consistent with contract conditions
* In conjunction with Directors, sources and identifies financial providers
* Ensures that debtors are monitored and collections are consistent with set Company time frames.
Budgeting / Forecasting and Reporting
The following are the basic functions of the Financial Controller as it relates to Budgeting / Forecasting and Reporting functions:
* Coordinates and prepares annual budgets, including operating and capital expenditure budgets
* Ensures the accurate preparation / reporting of monthly financial results in strict accordance with Company deadlines
* Ensures job costing is completed and reported by end of month to Directors
* Where required, provides assistance / direction to Managers, Supervisors and Leaders with regards to preparation of budgets
* In conjunction with the Directors, ensures that business cash flow adequately supports company work activities and produces optimal results
* Ensures approved capital expenditure budgets are adhered to at all times.
* Ensures any variations to budgets and forecasts are explained in Management reports, including any future / potential exposures to the organization
* Collates all relevant information to produce end of year statutory accounts for the Company, finalized by specified date and presented to Directors for review
* On annual basis, prepares "budget reports" for review by Directors
* On a monthly basis, tracks and reviews expenditures against set budgets providing Directors with "budget inconsistencies report"
Asset Management
The following are the basic functions of the Financial Controller as it relates to Asset Management functions:
* Ensures all Company assets are monitored and accurately accounted for
* Ensures Company motor vehicles and property are effectively managed
* Ensures that fixed assets register is managed and maintained with strict adherence to fixed asset procedures
* Ensures that on a monthly basis, the general ledger is reconciled to the asset register
Regulation and Statutory Compliance
The following are the basic functions of the Financial Controller as it relates to Regulations and Statutory Compliance functions:
* On an annual basis, reconciles gross wages, group tax, payroll tax and workers' compensation against general ledger for review by Directors
* Collects and collates all necessary documentation in readiness and preparation of Company tax returns
* As requested, performs specified elements of Company tax returns for review by external accountants
People Management
The following are the basic functions of the Financial Controller as it relates to People Management functions:
* Makes self available as coach/mentor in assisting the team (Accounting, Finance, Purchasing and Receiving) to develop their positions
* Ensures that relevant information is communicated to the team enabling them to effectively carry out their functions
* Delegates tasks to the team in line with skills, knowledge and ability and where necessary, identifies skills gaps and training requirements
* As required, becomes involved in relevant personnel matters including recruitment, training and development, evaluation and counseling
* Ensures all reasonable steps are taken in order to achieve workplace harmony within the organization at all times.
Office/store keys
Epicor's password for different entities
Corporate account password
Essential Requirements:
It is important to note that the Financial Controller holds a very key position in achieving the improved success of the Providenciales and Grand Turk locations and by extension the company as a whole. The Financial Controller must think and work tactically at all times as complimentary and within the framework of the strategic goals set by the company through Directors/Management. Having a sound grasp of the tactical measures required to successfully achieve set goals is mandatory. The perspective must always be a healthy one that balances cost effectiveness within the scope of achieving optimum customer service and satisfaction, best gross margins, inventory control, great staff morale and zero tolerance for non procedure adherence.

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