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Director of Operations

Accounting/Procurement

Oversee all bookkeeping functions with vendor support, including budget development and amendments, monthly financial statements and reporting and receipt of revenues
Create and implements policies for managing all money/fees, such as student billing, inventory of paid and owed fees, petty cash
Work with Principal to identify purchasing needs early to ensure timely provision of goods and services

Compliance and Reporting

§ Responsible for all compliance and reporting activities
Develop and manage a Master Calendar to ensure that activities are completed in a timely manner and ensures that school staff are trained appropriately to complete the activities
Manage the school lunch program or vendor-managed program, including processing lunch status forms
Ensure that special education compliance reporting is managed by school staff and/or vendor
Ensure that Board policies are implemented

Vendor Management

Manage relationships with transportation, technology, vending machine, teacher/officsupplies, student’s uniform and textbook vendors, among others, including overseeing and approving purchases. Initiates and manages contracts; monitor performance and
manage issues raised by vendors Manage competitive bidding processes where applicable

Facilities

Maintain close relationship with building landlord and vendors to ensure that the physical facility and infrastructure supports the needs of the school program.
Provides feedback on facilities vendor performance
Oversee space planning and assignment to ensure available space for current year activities as well as the next school year
Ensure that the School Safety and Security Plan are implemented and that drills are conducted to ensure that all in the school are prepared for emergency situations.

Technology

Determine school needs and manage technology purchasing to support program.
Determine support needs; establish and manage contract for day-to-day technology support

Payroll & Human Resources

Work with Principal to anticipate staffing and hiring needs and initiate strategic recruitment activities. Maintains relationships with key partners such as Teach for America
Amend and review employee contracts for customization and additional work assignments.
Ensure that HR files are “audit ready” and that all teachers are highly qualified
Work with Principal to draft employee performance goals and evaluation processes, to be used to inform performance bonus program