(For Malaysian National Only) Finance Associate (Corporate Financial Reporting)
The Office of Financial Resources Management (OFRM), Bureau of Management, supports the United Nations Development Programme (UNDP) in the promotion of its sustainable human development agenda. It achieves this by developing and making fully operational a dynamic and harmonized integrated resource management framework based on comprehensive analysis that enhances UNDP’s financial and administrative performance, as well as facilitates UN reform and coherence. To these ends, the framework addresses strategically critical financial resource planning and management issues, including results based budgeting; the integration of the Programming Arrangements and the Institutional Budget within the context of the integrated budget from 2014 onwards; enhanced cost classification and cost recovery; capital budgeting; adherence to IPSAS; foreign exchange and investment activities; corporate reporting of organizational assets; performance management tools and initiatives; and support to UN harmonization.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising:
- Formulation and implementation of corporate financial and administrative strategies, policies and procedures;
- Formulation, alignment, documentation and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan;
- Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation;
- Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports;
- Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board.
- Providing corporate reporting guidance to ensure that fixed assets are adequately recorded in all locations.
Accounts and Client Service Division provides accounting, resource management and financial services. The Corporate Financial Reporting (CFR) promotes clear accountability for financial transactions and produces corporate financial statements. The Client Service Team (CST) provides advisory services and operational support to strengthen client capacities The GSSC provides transactions services to UNDP offices and other ad-hoc services to OFRM.
The Finance Associate reports to the Accounts Analyst, Corporate Financial Reporting, BOM/OFRM.
Under the overall supervision and guidance of the Accounts Analyst, the Finance Associate is primarily responsible for work of the Corporate Financial Reporting which is accountable for the control and integrity of all UNDP financial data and its related processing.
In this role, the incumbent is responsible for day-to-day maintenance of data integrity through review, reconciliation, investigation and resolution of Atlas module interface processing and associated data integrity failures; liaising with BOM/OFRM and other UNDP colleagues to provide advisory services and ensure that follow up actions are implemented; and identifying policy, procedure and systems improvements to enhance efficiency and effectiveness of BOM/OFRM operations.
Duties and Responsibilities
Ensuring the integrity of UNDP’s financial data and its associated processing throughout UNDP. This includes reviewing and monitoring data maintained in the following accounting modules:
- General Ledger
- Accounts Payable
- Accounts Receivable
- Global Payroll
- Asset Management
- Additional modules as needed
In addition, extraction and analysis of data to validate and ensure data integrity.
Key Results Expected: UNDP’s financial data integrity is maintained at all times, resulting in complete, accurate and timely financial information being available for UNDP’s internal and external reporting requirements.
Reviewing and monitoring accounting module interface processes (including those managed outside of BOM/OFRM, such as Procurement PO data and National Execution (NEX) project data interfaces) to ensure that BOM/OFRM’s data integrity is not compromised during module interface processes. This includes:
- Reviewing and monitoring module interface processes to assess whether data integrity has been maintained;
- Liaising with relevant data owners and stakeholders (inside and outside of BOM/OFRM) to ensure that any data interface failures or other issues arising during the execution of module interface processes are resolved timely; and
- Identifying root causes and suggesting improvements to module interface processes to ensure that they operate efficiently and effectively.
Key Results Expected: UNDP’s accounting module interface processes are functioning efficiently and effectively and data integrity is maintained at all times.
Preparing day-to-day reconciliations for all interface points between Atlas modules to ensure that data integrity has been maintained. This includes:
- Preparing reconciliations of all Atlas modules, including Accounts Payable; Accounts Receivable; Global Payroll; Treasury; Asset Management; Contracts; and additional modules as needed;
- Identifying any data interface reconciling items in a timely manner;
- Liaising with data owners and other stakeholders (within and outside of BOM/OFRM) to resolve reconciling items in a timely manner; and
- Providing advice and suggestions to data owners and other stakeholders on root causes and possible solutions to prevent recurrence of such reconciling items.
Key Results Expected: Any issues affecting the completeness and accuracy of UNDP’s financial data are identified and resolved in a timely manner and data integrity is maintained at all times.
Providing support on business improvement projects as requested by the Accounts’ Specialist.
Key Results Expected: More effective identification and resolution of policy, procedure and system problems and challenges, resulting in more efficient and effective work streams and increases in staff capacity.
Completing other duties as may be assigned by the Accounts’ Specialist.
Key Results Expected: Improved financial data management in BOM/OFRM and/or UNDP business units.
The maintenance of accurate, complete and timely financial information is an extremely complex task that, if not done well, would have significant impact on UNDP’s reputation, especially within the donor community. Similarly, if the financial data from ERP (ATLAS) is not complete or is lacking in integrity, then the UNDP finance community will be unable to rely on ATLAS financial information and reports to donors will be impacted as well. Furthermore, donors expect UNDP to continuously enhance its efficiency and effectiveness. Identifying and securing business improvement opportunities and providing informed advice to OFRM clients are both critical elements in meeting this expectation.
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Job Knowledge/Technical Expertise
- Fundamental knowledge of Atlas modules, including processes, procedures and module interface mechanics
- Understands the main BOM/OFRM processes and methods of work regarding the position
- Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
- Identifies new and better approaches to work processes and incorporates same in own work;
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments;
- Demonstrates in-depth understanding and knowledge of the current guidelines and tools, and utilizes these regularly in work assignments
Knowledge Management and Learning
- Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP practice areas
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a broad range of specialized activities related to financial resources management, maintaining Accounts Payables, and reporting – Sound knowledge of UNDP Financial Rules and Regulations and UNDP Finance policies and procedures
- Ability to provide input to select business processes for the ATLAS system
- Strong analytical skills and sound judgment as well as strong IT skills
Leadership and Self-Management
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates openness to change and ability to manage complexity
- Ability to work on tight deadlines under pressure
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Demonstrates openness to change and ability to manage complexity
- Ability to work on tight deadlines under pressure
- Maintains effective client relationship
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
Required Skills and Experience
- Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable;
- Qualified or part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage;
- Long-listed candidates will be required to undergo the UNDP Accountancy & Finance Test.
- Minimum 7 years relevant experience in accounting/finance related functions; strong IT knowledge desirable;
- Strong general ledger accounting, financial analysis, journal entry review, experience in month/quarter/year closure processes and preparation of financial statements required;
- Experience with ERP financials (preferably PeopleSoft), especially inter-module processes desirable;
- Knowledge of IPSAS and/or IFRS required;
- Excellent communication skills;
- Experience in the usage of computers and office software packages (MS Office) and advanced knowledge of spread sheet and database packages, experience in handling of web-based management systems.
- Fluency in English is a requirement;
- Working knowledge of any other UN languages is an advantage, particularly Spanish or French
Important applicant information
Internal mobility at GSSU is strongly encouraged and we reserve the right to reassign the newly appointed staff members with similar skillset and educational qualifications for similar functions and job categories at the same level in GSSU. The internal lateral movements will be determined based on the needs of the organization while allowing the newly recruits to broaden their skills, build networks and gain fresh experience and to better align their profiles with the jobs.
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Candidates must be resident in Malaysia, or have the right to work in Malaysia.
For further information, and to apply, please visit our website via the “Apply” button below.