Accounts Payable Specialist

Tews Company
27 Jun 2019
25 Jul 2019
Job role
Accounts payable
Contract type
Full time
Have high volume accounts payable experience? Ready for a change? Tews Company is partnered with a leading hospitality company in need of an Accounts Payable Specialist on a temporary or temporary to hire basis.


Monday–Friday 8–5pm with flexibility (must be there by 10am); 30 minute or 1 hour lunch


$15–19 per hour based on skillset


The Accounts Payable Administrator (A/P) is responsible for accurately processing accounts payable data, communicating the status of the AP function with leadership, obtaining approvals, and processing payments.
  • Review invoices for accuracy, research and resolve any discrepancies and match with corresponding purchase orders and/or receipts.
  • Process invoices received; review G/L account number coding and obtain approvals for payment from corresponding departments.
  • Set up invoices for payment.
  • Set–up payment adjustments including vendor credits.
  • Prepare periodic journal entries for re–classes and allocations.
  • Prepare and review A/P aging report, communicate total check runs to assess cash needs, and obtain approvals on weekly check runs.
  • Issue approved weekly checks, ACH payments, and wire transfers; print approved check runs, postmark and mail checks weekly.
  • Monitor accounts against vendor statements to ensure payments were received and on time.
  • Communicate with vendors as needed, including vendor inquiries. Research and resolve errors, discrepancies, and past dues; void checks and issue stop–payment requests when needed.
  • Maintain recurring payment system and track recurring invoices to avoid past due, late payments, and associated fees.
  • Process and review month–end reports in preparation for reconciliation.
  • Manage W–9 process for requests and receipt of W–9s; maintain vendor set–ups, and enter new or updated vendor names and data in the system.
  • Prepare and generate 1099s for distribution.
  • Assist with monthly financial and inventory reporting; prepare reports and provide documentation for annual audit.
  • File invoices and other perform administrative functions related to accounts payable.
  • Health Benefits
  • PTO and sick policy
  • And MUCH MORE!!!
MINIMUM REQUIREMENTS (including education and certifications):
  • Minimum of 2 years? experience processing accounts payable
  • High volume processing experience
  • Demonstrated proficiency with Microsoft Excel and Word
  • Previous experience in an accounting role within the restaurant or hospitality industry
  • Bachelor?s degree in Finance, Accounting, or related field.
  • Minimum of 2 years? experience processing accounts payable for a multi–location company.