Accounts Payable Specialist

Recruiter
Tews Company
Location
Orlando
Salary
Competitive
Posted
27 Jun 2019
Closes
25 Jul 2019
Job role
Accounts payable
Contract type
Permanent
Hours
Full time
Have high volume accounts payable experience? Ready for a change? Tews Company is partnered with a leading hospitality company in need of an Accounts Payable Specialist on a temporary or temporary to hire basis.

SHIFT:

Monday–Friday 8–5pm with flexibility (must be there by 10am); 30 minute or 1 hour lunch

PAY RATE:

$15–19 per hour based on skillset

JOB DESCRIPTION:

The Accounts Payable Administrator (A/P) is responsible for accurately processing accounts payable data, communicating the status of the AP function with leadership, obtaining approvals, and processing payments.
  • Review invoices for accuracy, research and resolve any discrepancies and match with corresponding purchase orders and/or receipts.
  • Process invoices received; review G/L account number coding and obtain approvals for payment from corresponding departments.
  • Set up invoices for payment.
  • Set–up payment adjustments including vendor credits.
  • Prepare periodic journal entries for re–classes and allocations.
  • Prepare and review A/P aging report, communicate total check runs to assess cash needs, and obtain approvals on weekly check runs.
  • Issue approved weekly checks, ACH payments, and wire transfers; print approved check runs, postmark and mail checks weekly.
  • Monitor accounts against vendor statements to ensure payments were received and on time.
  • Communicate with vendors as needed, including vendor inquiries. Research and resolve errors, discrepancies, and past dues; void checks and issue stop–payment requests when needed.
  • Maintain recurring payment system and track recurring invoices to avoid past due, late payments, and associated fees.
  • Process and review month–end reports in preparation for reconciliation.
  • Manage W–9 process for requests and receipt of W–9s; maintain vendor set–ups, and enter new or updated vendor names and data in the system.
  • Prepare and generate 1099s for distribution.
  • Assist with monthly financial and inventory reporting; prepare reports and provide documentation for annual audit.
  • File invoices and other perform administrative functions related to accounts payable.
BENEFITS:
  • Health Benefits
  • PTO and sick policy
  • And MUCH MORE!!!
MINIMUM REQUIREMENTS (including education and certifications):
  • Minimum of 2 years? experience processing accounts payable
  • High volume processing experience
  • Demonstrated proficiency with Microsoft Excel and Word
PREFERENCES:
  • Previous experience in an accounting role within the restaurant or hospitality industry
  • Bachelor?s degree in Finance, Accounting, or related field.
  • Minimum of 2 years? experience processing accounts payable for a multi–location company.