Accounts Payable Manager

A bit about us

Arcus is driven by over 3,000 people. We bring together the unique skills, knowledge and experience that our clients really value. Our behaviours are aligned to encourage our people to share ways of doing something better, saving time, effort or money. It is not just what we do that makes us standout, it is how we do it that makes us truly different, that, coupled with our core values – Do it SIMPLY, Do it WELL, Do it WITH PASSION which underpin everything we do.

Your new role

Reporting to the financial controller, this role will have overall responsibility for managing the efficient daily running of the accounts payable department, ensuring that purchase invoices are properly accounted and processed according to the company policies and procedures; that payments are made to all creditors within the agreed contract terms and in accordance with current available funds and that the necessary records and reports are maintained.

This role will also be responsible for developing a framework of continuous improvement, implementing and managing operational goals and KPI’s and monitoring achievements of performance and profit objectives. This is a pivotal role in our Distribution division where you will play a key part and in our ongoing growth and success.

What you’ll be responsible for

* Ensure accuracy, timeliness, and efficiency in processing to align with operational needs

* Build strong relationships and work closely with suppliers to ensure efficiency in processes; ensure swift resolution of all payments or billing issues with suppliers, identifying and resolving the source of issues in an effective manner

* Manage monthly closing of accounts payable to agreed deadlines ensuring accuracy of financial statements, including determination of unposted invoice accruals for major suppliers; completion of supplier statement reconciliations in accordance with agreed schedules; completion of bank reconciliations and monitoring of the ledgers for debit balances and duplicate payments

* Work with the financial accountant in the preparation of the annual accounts and associated lead schedules for the external audit, providing information as required on a timely basis

* Working knowledge of VAT regulations to ensure accurate input VAT recovery and provision of VAT reports and analysis as required for VAT returns

* Partner with the Financial Accountant and finance business partners to support cashflow management

* Approval of all payment runs and ad hoc payments prior to group level approval being requested, ensuring all payments are properly authorised and queried items are not paid until resolved and that the correct payments are made to the correct creditors

* Lead the team in identifying and implementing process improvements to drive overall efficiency.

* Management and development of the purchase ledger team, planning directing and reviewing their work and selecting and hiring employees when required. Foster and maintain a positive work environment by emphasizing the importance of teamwork and by providing encouragement and regular positive feedback

* Train and evaluate employees to enhance their performance, development, and work product. Create, implement, monitor and report on KPI’s to accurately assess performance and use data to inform management decisions/areas of focus and make recommendations for personnel actions

* Prepare and provide all management information and reporting for the accounts payable function including payment disclosure reporting for inclusion in the board packs

* Provide proactive support to and liaise directly with other departments to provide analysis and process improvement as needed.

* Undertake ad-hoc financial projects as the need arises

* Stay current on accounts payable trends, and also focus on how industry trends will influence and support company’s policy

To be successful in this role you will have

* Possess strong interpersonal and communication skills, both verbal and in writing, for interacting and communicating with all stakeholders, having the ability to resolve problems and conflicts in a diplomatic and tactful manner.

* Have strong analytical and problem solving skills

* Have attention to detail and be numerate

* Possess good planning and organizational skills to balance and prioritise work; be able to work under pressure and meet assigned deadlines

* Have a high level of integrity

* Must possess initiative and be receptive to feedback and strive for professional continuous improvement

* Must have extensive working knowledge and experience within an accounts payable department with three or more years of leadership experience included

What we offer

In addition to a competitive salary, Arcus employees can enjoy 33 days annual leave, a generous contributory pension scheme of matched contributions up to 6%, a discretionary bonus scheme, gym discounts and life assurance. At Arcus we are passionate about individual development which is why we are proud to offer industry leading Learning & Development opportunities to all our staff across our organisation.

And finally…

Please note that due to the high volume of applications received, we are unable to respond to those who do not meet the required criteria for this role and only candidates who meet the minimum criteria will be contacted. Personal information which you supply to us during the recruitment process will be used for assessing candidate suitability for vacancies within Arcus. Such data includes candidate qualifications, skills, experience, employment history, current and / or expected remuneration and benefits. Information about any disclosed disability will be used to assess whether Arcus needs to make reasonable adjustments during interview, selection or employment. Such information will be shared internally, including with members of the HR and recruitment team, and managers in the business area being recruited to. We will only keep such data for as long as is necessary for the recruitment process. Should we wish to keep date for longer, e.g. for talent pooling, we will seek the candidate consent to do so. Employment decisions are not based solely on automated decision-making.

Arcus FM has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. We do, however, work with a defined list of preferred suppliers who may be invited to support us in sourcing candidates for particular roles, but, in line with our PSL, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Arcus FM recruitment team.

We do not pay agency fees where speculative and unsolicited CV’s are submitted to Arcus FM or Arcus FM employees by any means other than through our agreed recruitment process. Where this is not observed Arcus FM reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee. Submission of any unsolicited CV’s and proposals to Arcus FM will be deemed evidence of full and unlimited acceptance of this Agency policy