Administrative Assistant - Bookkeeper

JN Engineering
Los Angeles
11 Apr 2019
09 May 2019
Job role
Contract type
Full time

Structural Engineering Firm in Culver City is accepting resumes for an experienced Administrative Assistant/Bookkeeper. This is a full–time position.
Candidates must have 2–3 years of experience in Front Desk, Administration Tasks, Bookkeeping. Experience in an Engineering Office or of website design is a plus.
This is a fast–moving position that requires someone who maintains a positive and calm demeanor.

In this role, you will be responsible for:

  • Answering phone calls, responding to phone inquiries about new jobs, invoicing or project statuses; returning voicemails
  • Writing and reviewing contracts
  • Organizing and recording all information needed for operations: client's information, project's details, scope of work of projects, change orders, city visits, job site visits, and so on
  • Managing schedules and coordinating meetings with external parties
  • Data entry of financial transactions into internal database and maintain digital and physical financial records
  • Issue invoices to customers and external clients periodically
  • Maintain contact lists, project lists, proposals' lists, invoices' lists
  • Coordinate maintenance of office equipment with appropriate vendors
  • Perform other administrative and clerical duties (word processing, filing, and faxing)
  • Provide help when needed with various projects for other employees

MUST have the following skills:

  • Excellent written and interpersonal communication skills
  • Friendly and efficient personality
  • Organized and responsible
  • Proactive, self–starter and motivated (You will need to follow up on tasks and projects internally and externally)
  • Multi–tasker
  • Trustworthy and discreet, able to maintain confidential information
  • Be a good team player but also be able to perform independently
  • Ability to stay after hours for important, timely or urgent matters, if needed
  • Excellent in Excel, Word & Outlook