Part Time Office Administrator/Personal Assistance to CEO - Abu Dhabi - Arabic Speaker

Abu Dhabi, United Arab Emirates
31 Mar 2019
30 May 2019
Job role
Accountant is one of the hottest and fastest growing Internet Startup in UAE. it was launched in late 2016 as an online marketplace. Today we are 40 employees based out of four locations serving more than 1200 customers.

The Job - Part Time Executive Assistant\Office Manager

We have a job opening for an executive assistant\office manager based out of our office in Abu Dhabi city. The job responsibility includes:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

  • Open, sort, and distribute incoming correspondence, including faxes and email.

  • File and retrieve corporate documents, records, and reports.

  • Manage relationship with government agencies and PRO.

  • Greet visitors and determine whether they should be given access to specific individuals.

  • Prepare responses to correspondence containing routine inquiries.

  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

  • Prepare agendas and make arrangements for committee, board, and other meetings.

  • Make travel arrangements for executives.

  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

  • Compile, transcribe, and distribute minutes of meetings.

  • Attend meetings in order to record minutes.

  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

  • Manage and maintain executives' schedules.

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

  • Set up and oversee administrative policies and procedures for offices and/or organizations.

  • Work Schedule:

    5 days a week - 10 AM to 3:30 PM Sunday to Thursday.