Assistant Manager Contract Support:

This role will assist in managing the daily operations of our customer offices. You will assist in all our facilities management functions, as well as some small to medium sized office improvement projects. We care for our employees, our partners and our visitors, and this needs to be communicated through best-in-class facility services. We take a lot of pride in what we do. You will have an opportunity to make a difference in how we run our offices.

WHAT YOU’LL DO
Essential Functions

● Assist in managing all facilities staff and vendors
● Assist in managing preventive and emergency maintenance of facility equipment, including HVAC and office equipment
● Ensure all site documentation is in place, floor plans, and playbooks
● Assisting in overseeing the cleaning and maintenance of facility
● Collaborate with the global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes
● Assist in managing seating and space planning within facility to create maximum efficiency
● Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness
● Confirm accuracy of vendor invoices, and ensure landlords and vendors are paid on time
● Respond to emergencies, facility equipment alarms and system failures through a robust emergency escalation plan
● Collaborate with corporate IT teams to ensure office needs are being met
● Assist to ensure workstations, security badges, and other tools are set up for new hires
● Creating POs and keep an updated tracker

WHAT WE’RE LOOKING FOR

● ACCA part- or fully-qualified candidates
● 5 years + of facilities, hospitality or administrative responsibilities
● Strong communication skills and ability to interact with internal and external partners
● The ability to simultaneously manage multiple projects
● Analytical skills with the ability to create regular reports
● A service oriented
● People management skills, internal as well as vendor and partner
● Superior organizational skills and great follow through on tasks.
● Be a problem solver at heart with a genuine interest in helping.
● Be customer obsessed

Working Hours:
Monday to Saturday, 8 hrs daily (9 am till 6 pm)