Payroll Manager

Recruiter
Arlington Recruitment Limited
Location
West Drayton
Salary
Competitive
Posted
26 Mar 2019
Closes
23 Apr 2019
Job role
Accountant
Contract type
Permanent
Hours
Full time

Job Description

Position:
Payroll Manager
Department:
Accounts
Reporting to:
Finance Manager
Location:
Head Office– Heathrow

Job Summary:

* To process the company payroll ensuring that all data is accurate and input in a timely manner.
* Ensure all tasks are completed within the necessary time limits.
* Build and maintain relationships with the HR department and contacts at all sites within the business.
* Be aware of expected standards of quality and timeliness of data prepared and report any problems to the Finance Manager.
* Ensure all data is verified prior to submission of payrolls.
* Maintain an up to date knowledge of relevant legislation.

Main Responsibilities:

* Compile payroll data and input all data changes into the payroll system in a timely manner. Currently this is Trace Payroll.
* Become the company's Trace Superuser
* Arrange the payment of staff salaries through the computerised payroll system for the monthly payroll.
* Process overtime, call out payments and deductions from net pay.
* Ensure that all joiners and leavers have been processed in a timely manner.
* Manage the on–boarding of employees via TUPE and transfer of employees via the same process.
* Ensure compliance with HMRC legislation in terms of Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP) and Statutory Parental Pay (SPP).
* Manage the Payrolling of Benefits process and the communication with the employees receiving these benefits.
* Ensure attachment of earnings payments are processed and paid within the monthly deadline.
* Ensure third party payments are paid in a timely manner each month.
* Ensure that records of sickness and other absences have been added to Trace and where applicable reconcile to our time and attendance system.
* Provide advice to staff and managers in relation to pay, taxation and National Insurance.
* To assist in the administration of the company pension scheme.
* Respond to information requests from non–statutory bodies in a timely manner.
* Refer ad–hoc requests for information from within the organisation to the line manager.
* Provide adhoc reports for management accounts as and when requested.
* Ensure the security of the data on the system and be aware of the data protection act.
* Take responsibility for the payroll and be the first point of contact for payroll queries.
* Invoicing of 3 – 4 contracts each month
* Checking of Bonuses against criteria
* Health insurance – Collation of monthly data and payment.
* Prepare for the HR director the payroll section of the monthly board report.
* Training and management of one direct report.

Other duties:

* Assisting the Finance and HR teams with adhoc tasks to achieve monthly goals as and when need arises.

Personal Specifications:

* Must be able to demonstrate a flexible approach to work.
* Microsoft and Excel skills.
* Must be well organised.
* Must demonstrate determination to achieve results.
* Demonstrate a passion for developing efficient and reliable processes.
* Must be articulate, both written and verbal.
* Strong communication skills – able to deal with employee's at all levels.
* Must be a team player.
* Excellent attention to detail.

Measures:

* Error log to be produced and reconciled after each payroll run.
* Regular feedback sessions regarding problems or queries.
* Regular checks of payroll input, to include statutory compliance.

Knowledge, skills & Experience:

* At least 3 years payroll experience.
* Secondary level of education including maths GCSE at Grade C or above (or equivalent).
* CIPP qualification or similar.
* Experience of Trace payroll or other systems is required.

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