Accounts Payable Assistant
- Recruiter
- Reed Finance
- Location
- Docklands, East London
- Salary
- £30,000 per annum
- Posted
- 21 Feb 2019
- Closes
- 23 Feb 2019
- Ref
- 1081218347
- Job role
- Accounts payable/receivable
- Sector
- Accounting - Public practice
My client are a top US law firm based in London and are looking for a permanent Accounts Payable Assistant to join their busy team.
Job Duties
Process A/P invoice, credit notes and internal charges, including corrections, coding, authorization & HO submission and process vendor payments.
Deals satisfactorily with day to day enquiries from 360° clients.
Fills in for the A/P Supervisor when absent, oversees the Chrome River expense approvals, partner distributions, treasury management, petty cash, and CBPR responsibilities.
Oversees the junior A/P staff work on expense benefit spreadsheets and liaises with the Finance Manager on year end completion.
Banking checks and participates in related cash counts, reconciliations and HO reporting.
Liaises with the Client Accounting department to ensure all-round compliance with the SRA Accounts Rules.
Manages the firm's client accounts and transactions in accordance with the SRA Accounts Rules 2011, including the posting of receipts, payments, transfers & interest.
Liaises, advises and prompts the firm's partners who hold client money to ensure SRA compliance.
Assist and/or prepares monthly bank reconciliation statements for COFA & COLP review. Deals with matters raised promptly.
Liaises with external accountants regarding SRA 'audit' work during annual visit.
Performs other duties as assigned by the A/P Supervisor and the Finance Manager.
Assists with London tax related duties (Vat Return, EC VAT reclamation).
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Personal Specification
Experience of Aderant accounts payable and trust functions
Detailed working knowledge of the Solicitors Accounts Rules
Knowledge of MS programs - Word, Outlook & Excel (to macro level)
Knowledge of basic accounting concepts and double entry bookkeeping
Ability to manage workload, deal with shifting responsibilities and prioritize accordingly
Works well under pressure and uses sound judgment.
Team player with a "can do" attitude who is not afraid of change
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION AND EXPERIENCE:
Minimum 5 grade 5 GCSE O levels,A Levels grade C+
AAT qualification (or equivalent) desirable
Minimum of three years' related experience
Job Duties
Process A/P invoice, credit notes and internal charges, including corrections, coding, authorization & HO submission and process vendor payments.
Deals satisfactorily with day to day enquiries from 360° clients.
Fills in for the A/P Supervisor when absent, oversees the Chrome River expense approvals, partner distributions, treasury management, petty cash, and CBPR responsibilities.
Oversees the junior A/P staff work on expense benefit spreadsheets and liaises with the Finance Manager on year end completion.
Banking checks and participates in related cash counts, reconciliations and HO reporting.
Liaises with the Client Accounting department to ensure all-round compliance with the SRA Accounts Rules.
Manages the firm's client accounts and transactions in accordance with the SRA Accounts Rules 2011, including the posting of receipts, payments, transfers & interest.
Liaises, advises and prompts the firm's partners who hold client money to ensure SRA compliance.
Assist and/or prepares monthly bank reconciliation statements for COFA & COLP review. Deals with matters raised promptly.
Liaises with external accountants regarding SRA 'audit' work during annual visit.
Performs other duties as assigned by the A/P Supervisor and the Finance Manager.
Assists with London tax related duties (Vat Return, EC VAT reclamation).
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Personal Specification
Experience of Aderant accounts payable and trust functions
Detailed working knowledge of the Solicitors Accounts Rules
Knowledge of MS programs - Word, Outlook & Excel (to macro level)
Knowledge of basic accounting concepts and double entry bookkeeping
Ability to manage workload, deal with shifting responsibilities and prioritize accordingly
Works well under pressure and uses sound judgment.
Team player with a "can do" attitude who is not afraid of change
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION AND EXPERIENCE:
Minimum 5 grade 5 GCSE O levels,A Levels grade C+
AAT qualification (or equivalent) desirable
Minimum of three years' related experience