Office Manager and Administrative Assistant / Bookkeeper

compensation depends on experience
16 Feb 2019
18 Feb 2019
Job role
Contract type
Full time

We are an online rental business with the office in Calabasas, looking for an energetic, trustworthy, and extremely detail–oriented Office Manager / Executive Assistant and Bookkeeper. Office Experience a plus.

This uniquely talented person will perform a broad range of administrative, bookkeeping and office manager duties including, but not limited to:

– Managing a small office with a lot of activity

– Answering phones

– Managing Directors' calendars.

– Responsible for Corporate Filings and Insurance updates

– HR Duties

– Assisting on scheduling drivers and travel arrangements

– Receiving payments and coordinating deliveries.

– Bookkeeping for several entities including credit card and bank statement reconciliation and writing checks using Quick Books software.

– Insurance code and billing knowledge a plus.

– Preparing payroll for a third party processor.

– Managing files, and maintaining perfect records

  • This is a challenging role requiring patience, persistence, compassion, multi–tasking, flexibility and ability to work calmly under pressure.
  • Must be willing to work by phone occasional nights or weekends.
  • Excellent interpersonal, writing, communication, analytic skills and ability to interact with people of all levels required.
  • Must adhere to legal, professional, ethical and regulations on confidentiality and privacy.