Finance Assistant

Amman, Jordan
10 Feb 2019
10 Feb 2019
Job role
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 6.1 million people are internally displaced and 13.1 million are in need of humanitarian assistance, with three million in hard-to-reach areas. There are 5.4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual regional portfolio of $90 million within a rapidly expanding portfolio, supported by more than 3000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Iraq, Lebanon and Jordan. Inside Syria, the IRC is specifically focused on health, cash assistance, education, child protection, women’s protection and empowerment, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
Job Overview/Summary:

The Assistant is in charge of the finance filing, scanning document, hard copy of document, auditing processes with finance staff, ensure the finance department to be efficient and effective processing of the financial documents. The Finance Officer will have a thorough knowledge of IRC financial and administrative policies and procedures.
Major Responsibilities: RESPONSIBILITIES
Specific Duties
a. Liaise with bank for all funds and payment transactions from IRC bank accounts and any other activities between bank and IRC: funds receivable, payment processing, cash withdrawal from the bank accounts, money conversion, bank statement, information regarding bank fee, bank signatories, bank documents update etc.
b. Processing approved bank and cash transaction and/or payments after ensuring information included in payment documents are accurate and in line and compliance with IRC and donors rules and regulations. Ensure bank payments are processed within 24 hours and check with bank if any delay.
c. Prepare and update bank and cash worksheet on a daily basis. Ensures mathematical accuracy, accuracy of codes used and that all transactions information are in line with payment documents approved. Send bank and cash worksheet to Senior Finance Officer for review as required but no less than once a week.
d. Compare bank statements with bank worksheet and inform SFO if any errors.
e. Follow up to obtain the required approvals for payments as per the approved authority matrix.
f. Assist in the implementation of finance policies, procedures and systems
g. Ensure compliance with IRC procedures and guidelines
h. Help for audit process for submitting documents to auditors and assisting all audit process with Assistant Finance Controller.
i. Prepare month end file and follow up signature process
j. Maintain good documents filing system for an effective audit trail.
k. Assist for day to day scanning and hard copy of finance document.
l. Follow-up reconciliation process supervising with Senior Finance Officer during fiscal year.

Administrative Duties
a. Supporting daily activities in the Accounts department.

General Duties
a. Attend and actively participate in trainings identified/organized by your supervisor.
b. Follow any new procedures and guidelines communicated from Country Director
c. Report any violations of the IRC Way: Professional Code of Conduct.
d. Perform other duties as may be assigned by your supervisor.