Critical finance position within a busy hotel environment in Gloucester, which is part of a renowned hospitality group.
You will look after purchase ledger, sales ledger, payroll, credit control, management reporting, bank reconciliations and will interact regularly with senior management across all departments.
Client Details
My client are a renowned global hopsitality group. They are recruiting for a key finance position for one of their hotels in Gloucester.
Description
Daily Revenue Pack
- An audit pack is put together daily consisting of manager flash, trial balance, micros financials, void checks, zero rated rooms, negative postings, credit/cash balancing
Accounts Payable
PO tracker with all new purchases logged. All invoices received are marked as "sent for payment" with date as appropriate
All new invoices logged to act as a weekly cover sheet to accompany invoices sent to SSC
All invoices coded to correct p&l account
Purchase orders and delivery notes attached to the relevant invoices and cover sheet and sent in the courier bag weekly; Statements also to be included in this
Purchases should be reviewed daily to ensure PO tracker is up-to-date
Ensure Purchasing Policy is being followed by adhoc sampling of PO's
Credit Control
All ledger invoices checked for accuracy and then posted/emailed as appropriate
Monthly spreadsheets updated on a daily basis - holiday extra etc
RBS account checked for new payments. These are allocated to the appropriate deposit reservation or quoted invoice - not oldest first
Weekly robust debt chasing in readiness for the credit report on Thursday
PM accounts policed each week at same time as debt chasing
Monthly Credit Meeting to ensure all appropriate depts are engaged in correct billing procedures to reduce level of ageing debt and pm accounts
New accounts checked via DNBI website for credit worthiness and appropriate form is completed - signed by Hotel Finance Mgr and GM
Checking Revenue
Navision vs Opera
Conference BEO's reconciled with Opera and signed
Opera vs Micros reconciled and signed
Voids, Negative Postings, Zero Rated Rooms
Management Accounts cleared daily and logged
Guest ledger - check for "open" folios
Deposit ledger - check for "no show" deposits unposted
Payment balancing
Reconciling Opera CC with PDQ
Reconciling Opera Cash with physical
Payroll
Ensure completeness of actual rotas and to submit by 11am each Friday
Ensure completeness of following week forecast and mark as "ready to review" by 2pm each Tuesday
All exceptional payments, deductions, service charge, incentives, grats etc are input to Fourth by the required monthly deadline
All attachment or earnings are sent to the bureau for action
The final nett figure is sent to the bureau as per current monthly schedule
The payroll report is checked and signed by Finance admin mgr and GM
After approval download the Payroll Summary report from Fourth and check against rotas for any inter-department transfers required and email on template over to Coventry to input
Profile
PREVIOUS HOTEL EXPERIENCE IS CRITICAL FOR THIS ROLE.
Experience using Opera (system) is desirable, as well as Navision or Sage.
Otherwise, we are looking for an experienced Finance person with knowledge and skills across purchase ledger, sales ledger, payroll, credit control, management reporting, bank reconciliations, and someone who is comfortable operating independently and can interact with senior members of staff.
Job Offer
This role will pay a highly competitive basic salary of £23-25k.