Grants Manager- SCP

Amman, Jordan
22 Jan 2019
22 Jan 2019
Job role
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary
Based in Amman, Jordan, the Grants Manager will provide grant management, business development, and reporting support to the Grants Unit, which handles IRC’s Syria portfolio. The Grants Manager will work closely with program staff, finance and operations to ensure quality management of emergency and recovery programs in the portfolio. The Grants Manager is expected to work closely with the Grants Coordinator to ensure that reports are developed and submitted in compliance with donor priorities and requirements on a timely basis. Likewise, the Grants Manager will work with the Partnership Unit as it affects subaward management, proposal development, and donor reporting. The Grants Manager is also responsible for management and capacity strengthening of the Grants Officer.

Major Responsibilities
Award Management and Compliance
• Submit high quality donor reports, narrative and financial, on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinator/s and country management.
• Work closely with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, logframe and financial reporting.
• Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
• Raise compliance issues proactively with the Grants Coordinator.
• Lead grant opening meetings, quarterly grant review meetings, and grant close out meetings in collaboration with the Grants Coordinator.
• Lead management meetings, including monthly review of Budget vs Actual (BVA) reports to address and highlight any projected underspend.
• Keep the Grants Coordinator informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
• Compile and respond to information requests from IRC’s regional, London and NY offices.
Business Development
• Lead the development of donor proposals, as assigned by the Grants Coordinator, by building proposal calendars, following up with all relevant staff members to receive timely inputs, consolidating inputs and ensuring coherence with proposed budgets.
• Act as focal point in facilitating proposal reviews and approvals by technical advisors and other relevant persons at HQ (on email and Opportunity Tracking Information System--OTIS)
• Work closely with grant counterparts in NY, London and Amman to ensure coordination and adherence to proposal timelines and requirements.
• Lead the proposal workflow on OTIS, ensuring all relevant parties provide reviews and documents are uploaded in a timely fashion.
• Track upcoming opportunities by priority sector.

Staff Management and Development
• Direct supervision of the Grants Officer by supporting and strengthening his/her capacity to ensure a responsive and well organized grants department.
• Discuss job expectations, set objectives and provide appropriate and timely feedback regarding his/her performance, including timely implementation of the annual staff performance management system.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and mentorship to enable staff to successfully perform in their positions including staff development plans.
• Provide leadership support for the successful implementation of and adherence to the IRC Global HR Operating Policies and Procedures.
• Lead with commitment, integrity and accountability to the “IRC Way” – Global Standards for Professional Conduct.

SRC Consortium Member Representative
• Facilitate communication channels between the PCU and IRC including program and consortium updates, deliverables and activities, compliance questions, security and access concerns as relevant.
• Coordinate IRC’s engagement with the consortium and facilitate decisions making at the Steering Committee level.
• With support from the Senior Grants Officer, coordinate feedback and review of consortium and program documents for the IRC.
• Coordinate additional technical resources from IRC, as needed e.g. in support of research, assessments and technical support.
• Provide technical briefings and information to IRC’s respective Steering Committee representative to support effective decision making at the Steering Committee level.
• PCU Engagement to advice on Roadmap and the design, timeline and stakeholders for PCU deliverables.

Key Working Relationships
Position Reports to: Grants Coordinator
Key Internal Contacts:
 Country Program: Grants Managers and Officers, Deputy Directors of Programs, Operations and Partnerships, Program Coordinators, Finance, Supply Chain and Human Resources
Region/Global: Regional Program Officers, Regional Budget and Compliance Coordinator, Regional Senior Program Coordinator