Grants Officer

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary
Based in Amman, Jordan the Grants Officer will support on daily administration of the Grants Department, including maintaining grant files, scheduling and organizing regular grant meetings, assisting with planning highly organized field visits by donors and IRC delegations, and provide reporting support to the Grants Unit, which oversees IRC’s Syria portfolio. Under the supervision of the Grants Manager, the Grants Officer will work closely with program, finance, and operations staff and support the Grants Coordinator and Grants Managers to ensure that reports are developed and submitted in compliance with donor priorities and requirements and submitted on a timely basis.

Major Responsibilities
Award Management and Compliance
• Support the Grants Coordinator and Grants Managers with the maintenance all paper and electronic grant files including the IRC’s electronic grants management platform, OTIS
• Maintain up-to-date grants trackers and calendars, including internal and donor reporting deadlines, budget vs. actual meetings, grant opening and review meetings.
• Assist the Grants Manager in compiling grants information for IRC’s regional and HQ offices
• Support the grants team with scheduling at grants-related meetings and by taking and distributing detailed notes as required
• Maintain and organize grants management tools and templates, including Airtable
• Support audits as needed by ensuring that auditors have access to complete files
• Support document signing by SMT, troubleshooting department queries, and supporting other tasks as required
• Support with planning and organizing donor and IRC delegation field visits as required.
• Contribute to high quality donor reports on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinators and country management.
• Raise compliance issues proactively with the Grants Coordinator and Grants Manager.
• Keep the Grants Manager informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to proactively mitigate risks through proposing remedial solutions.
• Compile and respond to information requests from IRC’s regional, London and NY offices.

Key Working Relationships
Position Reports to: Grants Coordinator
Key Internal Contacts:
• Country Program: Grants Coordinator, Grants Managers, Program staff, finance staff, operations staff
• Region/Global: Regional Program Officers, Technical Advisors, Award Management Unit