Grade VII - Finance Business Partner

Job Description Job Title Grade VII - Finance Business Partner Reporting To Director of Finance or Nominated Representative. Purpose of the Post The post holder will assume responsibility for a range of clinical directorates, corporate departments and other cost centres for pay, non-pay and income review and analysis.  They will share responsibility in the preparation of the annual specialty costing return and the development of patient costing information systems. This role will be critical in the migration to a new financial platform and a new funding model. Particulars of Office This appointment is a Full Time, Fixed Term Contract (24 Months) Salary Scale: Remuneration is in accordance with the salary scale approved by the Department of Health. Commencing salary will be determined by the candidates' previous experience and will be pro rata for contracted hours. Current salary scale with effect from the 1 st April 2017 Rising from €48, 015  to €62, 417 (LSI) Working Hours: Normal working hours are 37 hours worked over 5 days Monday-Friday.  Your contracted hours of work are liable to change between the hours of 8am to 8pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement. However you will be required to work the agreed roster/on call arrangements advised to you by your line manager. Annual Leave: The annual leave year runs from April to March inclusive. Annual leave entitlement for this post is 207.2 hours or 28 days pro rata per annum Location Our Lady's Children's Hospital, Crumlin pending the establishment of and transfer to the new National Children's Hospital. You may be required to transfer to a new location on establishment of the Hospital Campus, including satellite centres. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service Person Specification Essential Desirable Qualification and Experience: Be a qualified member of a recognised accountancy body; Candidates must have a minimum of two years post qualification experience working in a large finance department. Significant experience working in a finance in a finance related role in  large multi divisional organisation to include experience of computerised finance and budgeting systems (e. g. SAP) as relevant to the role Significant experience in regular monthly finance reporting and financial accounting processes including achievement of monthly and yearly deadline with multiple stakeholders Significant experience of data analysis and preparation of reconciliations and reports within strict and tight timelines as relevant to the role Experience of supervising staff Possess the requisite knowledge and ability, including a high standard of management ability for the proper discharge of the office Finance experience in a Healthcare setting Skills & Knowledge: Proficient in the use of Excel and in the manipulation of large data sets. Proficient in the use of ICT financial and budgeting systems Experience of activity based costing models; Working knowledge of SAP financials and budgetary modelling systems; Database management experience. Personal Attributes: Seeks to expand duties and responsibilities, works outside personal comfort zone; Develops and implements efficient systems and processes to ensure smooth and consistent execution of tasks; Clearly and confidently articulates ideas and opinions and their underlying rationale; Proactively develops and nurtures workplace relationships; Is perceptive of underlying subtleties, knowing when not to accept things at face value. Duties and Responsibilities Principle Duties * Finance Business Partner: Act as financial liaison to the Clinical Directorate Management Teams and the multi-disciplinary team Support Clinical Directorate Management Teams in budgeting and capacity management Provide financial analysis and direction to clinical directorate manage Support Clinical Directorate Management Teams business case development and service planning requests Provide clinical costing analysis and patient level costing for directorate managers and clinical teams Work closely with clinical directorate managers and the clinical teams to streamline processes and protocols to achieve the maximum clinical output and best patient outcomes. Activity Based Funding: Develop a clear understanding of patient level costings and the key elements that drive patient level costings in OLCHC; Work closely with the Data Integrity Officer in HIPE to develop a stakeholder engagement plan; Oversee and provide workshops and training where required; Develop a suite of reports and key performance indicators (both financial and non-financial) that facilitate decision making at senior management level; Drive efficiency in the provision of hospital services; Work with the Healthcare Pricing Office and other HSE bodies and hospitals to streamline reporting structures and to benchmark hospital performance. Reporting: Provide analysis and report in a timely manner on a monthly net outturn basis for clinical directorates, corporate management and the Hospital Board; Investigate and report on significant issues driving the financial performance of the hospital.  Provide recommendations to promote continuous improvement and identify corrective action in relation to adverse variances. Budgeting: Working with the Director of Finance and Financial Controller to develop budgetary planning information systems to support flexed budgeting and rolling forecasts; Liaise closely with budget holders to maintain an awareness of service developments and consider the supporting financial resources required. Reporting Relationships: Report to the Director of Finance or nominated manager; Provide cross cover for other personnel within the Finance Team; Communicate when required with external bodies, i.e. C&AG, HSE, DOHC and other external agencies etc., and communicate internally with all other divisions within the Finance department. System Development: Contribute to the development of enhanced financial systems; Oversee improvements in reporting at patient level; Identify opportunities for future system development based on best practice. * This not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. Educational / Professional Development Maintain own professional development and competency. Comply with mandatory training requirements as per hospital policy. Specific Responsibility for Best Practice Hygiene Hygiene in healthcare is defined as “the practice that serves to keep people and the environment clean and prevent infection. It involves preserving ones health, preventing the spread of disease and recognizing, evaluating and controlling health hazards.” It is the responsibility of all staff to ensure compliance with hospital hygiene standards, guidelines and practices. Department heads/ managers have overall responsibility for best practice in hygiene in their area It is mandatory to attend hand hygiene on an annual basis and sharps awareness workshops as appropriate. General The post holder is accountable, responsible and has authority as appropriate to their grade for delivering a quality service and ensuring patient safety Adhere to Department and all Hospital policies at all times. Adherence to policy, procedures and guidelines in relation to Child Protection Embrace and support any changes in technology and to assist in the implementation and operation of these changes. Perform such other duties appropriate to the post as may be assigned from time to time by the Manager or a nominee. You will be required to be completely flexible in relation to the performance of your duties. Participate and cooperate with legislative and regulatory requirements with regard to Quality, Risk, Health and Safety. Participate and cooperate with internal and external evaluations of hospital structures, services and processes as required, including but not limited to: - National Standards for the prevention and control of Healthcare Associated Infections. To initiate, support and implement quality improvement initiatives in their area which are in keeping with the hospitals continuous quality improvement programme. It is the responsibility of all managers to ensure compliance with regulatory requirements for Quality, Safety and Risk with their area / department. Superannuation / Pension Successful Candidates are required to pay into the Hospitals Pension Scheme.  Please note that a compulsory Statutory Pension Related Deduction (PRD) will also be deducted from your salary.  Persons who entered the Public Service before the 1 April 2004 must retire at the age of 65 years and are eligible for their pension entitlements from the age of 60 years onwards. Persons who entered the Public Service on or after the 1 April 2004 will be eligible for their pension entitlements from the age of 65 years onwards. Persons entering the Public Service from 1 st January 2013 , i.e. New Entrants , must retire at the age of 70 years and are eligible for their pension entitlements from the age of 66 years onwards. Garda Clearance Arrangements have been introduced, on a national level, for the introduction of Garda Clearance in respect of candidates for employment in areas of the Health Service, where it is envisaged that potential employees would have substantial access to children or vulnerable individuals. This appointment is conditional on Garda clearance being obtained. Note The extent and speed of change in the delivery of health care is such that adaptability is essential at this level of management. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills, and aptitudes necessary to respond to a changing situation. The Job Description must be regarded as an outline of the major areas of accountability at the present time. It will be reviewed and revised on an on-going basis. Informal Enquires to Mr. Stephen Flanagan  - Director of Finance, OLCHC (01 4096305) Application Details Applications can be made by forwarding a cover letter along with a copy of your Curriculum Vitae to Ms. Ciara McGrath to the postal address of Our Lady's Children's Hospital, Crumlin, Dublin 12. Closing Date Friday the 16 th June 2017 Notes to Applicants It must be clearly demonstrated on your CV and supporting statement how you meet the required skills, competencies and / or knowledge for the post. Failure to so may result in you not being shortlisted for interview. *A panel may be formed from which future vacancies may be filled*