Payroll Manager

Recruiter
Guardant Health
Location
Redwood City
Salary
Competitive
Posted
14 Feb 2019
Closes
14 Mar 2019
Job role
Accountant
Contract type
Permanent
Hours
Full time

The Payroll/Stock Administration Specialist at Guardant Health will contribute to a world–class finance team in a rapid growth and emerging environment. The finance team serves as trusted advisors for all our strategic and enterprise endeavors and works closely with business partners on a daily basis. Intrinsic motivation, curiosity, persistence and collaboration will be critical to thrive in this role. You will partner, and problem solve with colleagues across a number of business teams, therefore, strong interpersonal communication skills are required, both written and verbal.

Payroll:

The Payroll Specialist will perform complex administrative and accounting duties necessary to prepare payroll for exempt and non–exempt employees in a multi–state environment and globally while ensuring compliance with company policy and procedure as well as federal, state and local payroll tax regulations. All responsibilities need to be performed on time and with accuracy utilizing judgement and initiative under the stress of strict deadlines.

  • Manage all payroll related changes including, but not limited to, new hires, compensation increases, benefit deductions, LOA, retro pay, status changes, terminations, tax changes, 401(k), garnishments, deduction goals, retroactive adjustments, etc. This includes maintaining supporting documentation and authorization for all changes.
  • Ensure that all non–exempt employee timecards are approved by supervisors in a timely fashion and that timecard data is processed accurately including adjustments as needed.
  • Assist in preparing amendments and follow up on payroll tax related issues.
  • Ensure accurate and timely preparation of W2s.
  • Assist with year–end audits, workers compensation audits, 401(k) audits, and regulatory filings.
  • Perform reconciliations of FSA, HSA, ESPP and 401(k) contributions and resolve discrepancies.
  • Handle preparation of manual checks for out–of–cycle payments.
  • Prepare journal entries and monthly payroll reconciliations.
  • Provide prompt, courteous and efficient customer service to employees who have questions regarding their pay, deductions, or payroll process.
  • Coordinate with Human Resources to assure seamless and timely integration of information for payroll processing.
  • Maintain good recordkeeping practices and payroll files.
  • While partnering with HR and Finance, be able to recommend, design and assist with special projects related to the payroll function in order to bring value to the company through streamlining processes, automation, etc.
  • Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes–Oxley.
  • Assist in implementing, writing and maintaining standard operating procedures.

Stock Administration:

The Stock Plan Administrator will join our team and perform the day–to–day stock administration related activities for both stock options and restricted stock units globally.

  • Administers the company stock plans. Respond to employee inquiries and requests regarding the company plan and grants.
  • Provide education support and create educational materials for plan participants.
  • Provides courteous and efficient customer service to employees who have questions regarding the stock plan. Develops the communications and updates the employee population on updates or changes to the program.
  • Prepare and process new equity awards, exercises, terminations and releases on a timely basis for all employees and other equity holders.
  • Prepare equity agreements for all grants.
  • Maintain and update stock databases, prepare reports and perform analysis and reconciliations.
  • Monitor and process weekly changes to employee participation.
  • Assist with the implementation of new software.
  • Assist with maintaining trading blackout periods, pre–clearance, and enforcement of insider trading policy restrictions.
  • Interact with transfer agent to ensure that trades are settled timely.
  • Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes–Oxley.
  • Develop, implement and maintain guidelines and processes for the administration of the company stock plans.

Qualifications

  • BS/BA degree required, preferably in Accounting or Finance.
  • Certified Payroll Professional preferred.
  • CEP candidate a plus.
  • In–dept knowledge of payroll related deductions (commuter benefits, FSA, HSA, ESPP, 401(k), stock transactions, etc.)
  • Detailed knowledge of payroll compliance and working knowledge of state/federal employment laws/regulations.
  • 5+ Years of experience in a Payroll function preferably in a fast–paced environment.
  • Experience in a Stock Administration function for a publicly owned company a plus.
  • Ability to manage multiple tasks and take ownership of work product. Proven ability to meet multiple deadlines in a fast–growing environment with frequently changing priorities.
  • Possess a tech–savvy mindset and passion for end to end design and improvement.
  • Ability to work independently and as part of a team and take on new tasks with various levels of difficulty in a fast–paced environment.
  • Must be proficient in the use of a spreadsheet (MS Excel and Google), word processing (MS Word and Google), payroll software (ADP Workforce Now preferred) and stock administration platforms like Fidelity, Charles Schwab and E–Trade.

Essential Skills & Abilities:

  • A solutions–oriented team player who enjoys a dynamic work environment.
  • Ability to communicate complex information in a clear and concise manner.
  • Demonstrated skill with business judgement and problem solving.
  • Ability to effectively work with all levels and cross–functionally within the company.
  • Strong organizational skills and ability to meet tight deadlines.
  • Demonstrated ability to complete with discretion and confidentiality.
  • Strong interpersonal skills.
  • Strong analytical skills, with a sharp focus on details.
  • Maintain a helpful and positive attitude during periods of high volume.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Cancer is data starved. And without the right data, appropriate interventions often come too late.

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