Accounts Receivable Assistant

Our client a market leading, International business based in Woking, Surrey are currently recruiting for an Accounts Receivable Assistant due to an internal promotion

Client Details

Our client a market leading, International business based in Woking, Surrey are currently recruiting for an Accounts Receivable Assistant due to an internal promotion

Description

The AR Assistant based from the Woking Surrey office you will provide administrative support to the Accounts Receivable function; assisting the team to ensure the invoicing process runs seamlessly and prompt payment is received. Efficiency, accuracy, flexibility and great customer service are crucial to success in this role.

• To provide accurate and effective administrative support to the AR team.

• To ensure that all relevant processes and procedures are adhered to and completed on schedule and to standards, including:

• Accurately running UK invoicing for various business activities within agreed timescales. Ensuring delivery of credit control requirements for accurate invoicing and prompt payment

• Inputting credit notes on the accounting systems and ensuring they're dispatched to the business and customer on a timely basis

• Creating new accounts on our systems, ensuring that all required areas of business systems are accurately updated

• Managing the direct debit process and being the first point of contact for our customers and the business.

• Processing sales purchase orders received from Specialist Agencies as well as chasing missing purchase orders in line with agreed in-charge deadlines.

• Ensuring all spreadsheets kept up to date and paperwork is filed regularly and stored in correct data format.

• Managing VAT exemption file; ensuring signed authorisation and correct back up is received

• Controlling advance invoices to include month end reconciliation

• Managing Pay Pal to ensure regular downloads from bank and charges are regularly written off to correct codes

• Regularly reviewing accounts for penny write offs and bank charges

• Regularly reviewing unallocated cash and ensure invoicing is completed within VAT rules for quarter end with support of Credit Control Manager

• Reviewing bank downloads daily to ensure all cash posted to AX or passed to another team, including monitoring of remittance email box and BACS folder.

• Calling customers for overdue invoices and advance invoices

Profile

• Previous Sales Ledger / Credit Control experience is desirable but not essential

• Highly organised with excellent attention to detail

• Clear and precise verbal and written communication

• Good problem solving skills with the ability to make logical decisions on account issues.

• Takes initiative to respond to situations quickly, and knows when to escalate

• Ability to juggle priorities and manage multiple tasks effectively

• Strong IT skills are essential for this post. Knowledge of MS Excel and Word is required, and AX Microsoft would be an advantage.

Job Offer

Salary £19,000 - £21,500, Company Pension Scheme, 25 days holiday, Discounted gym membership, Life Insurance Scheme, Group Income Protection Scheme

Role also offers progression opportunities. Our client doesn't have parking onsite but are based very close to Woking train station