ACCOUNTANT

Financial Accounting, Monthly Closing and Reconciliation 

• Record journal entries in Oracle on day-to-day basis
• Prepare month-end journal entries to record transactions, accruals, and adjustments.
• Execute all the closing activities on a monthly basis in line with accounting policies and procedures to ensure transactions are recorded accurately and reflect the financial standing.
• Prepare bank reconciliations and investigate reconciling items
• Generate TB and GL from Oracle
• Prepare management Accounts and supporting schedules
• Prepare cash position on agreed intervals

Payment Processing

• Prepare PR and PO in Oracle following procurement policy
• Process all payments as per contracts considering invoice receipt date
• Prepare PI (Payment Instructions) or cheque upon approval of invoices and get PI signed as per approved bank signatory authority matrix
• Liaise with Account Banks to process payments and Follow up with Account Banks for timely execution of payments / transfer of funds and resolve issues
• Prepare a payment plan, list of contacts and list of bank transfer details
• Procure timely SWIFTS from Account Banks and share with the beneficiaries

Audit

• Work and liaise as audit co-ordinator with external auditors
• Assist in the completion of audits by ensuring all the requested information is provided timely as per the set deadlines
• Prepare financial statements and support workings
• Escalate issues to line manager for guidance and resolution

Record Keeping

• Responsible to maintain records of documents, invoices, necessary correspondence and agreements. It includes records of soft copies on the server as well as hardcopies (e.g. signed documents)
• Retrieve the hardcopy documents as and when requested and ensure that files remain updated
• Maintain a log in excel for hard copy documents
• Ensure VAT Laws compliance for record keeping

Administrative and HR matters

• Day to day contact person for admin dept for follow up on payments
• Ensure admin expenses are approved and payments are processed timely following payment procedures including settlement of corporate credit cards
• Ensure Admin staff selects the right category of transactions whilst raising PR and identify exceptions to be corrected

Petty Cash

• Match invoices with petty cash summary sheet
• Liaise with Admin Manager to discuss any discrepancies found and seek clarity
• Ensure expenses are approved and summary sheet are signed / approved as per petty cash policy
• Raise concerns/issues to line manager
• Maintain the petty cash records
• Perform cash counts

Policies, Processes, Systems & Procedures

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
• Implement approved departmental policies, processes, and procedures, and ensure employee adherence.

Continuous Improvement

• Contribute in the identification and implementation of change initiatives, programmes, and projects in line with the organisation's standards.

Communication & Working Enviroment

• Role needs to work with Admin & HR department, various teams at head office 

• Role needs to liaise with banks, lenders, hedge providers, suppliers and external auditors