Executive Assistant/ Secretary / Personal Assistant

Responsibilities:

• Extensive travel arrangements, ensuring all bookings are in line with the travel policy.
• Calendar management – ensure managers calendars are consistent and up to date.
• Client meetings management - coordinate / schedule client meetings for managers and confirm final agenda schedule with presenters.
• Client events logistics coordination including presentation materials, premiums packing and courier.
• Filing, printing and distribution of reports/presentation, expenses & insurance reimbursement.
• entertainment and leave records, and other miscellaneous. Video / audio conference setup among regional / global offices.
• Process expense reports and reimbursements.
• Updating data spreadsheets (Excel), preparing materials for presentations, discussions & meetings (Power-point).

Requirements:

• High level of proactivity, professionalism and efficiency.
• Versatility at being a sole contributor or team player depending on job needs.
• Good at making presentations and extracting data from Spreadsheets.
• Able to prioritise and multi task in this fast-paced dynamic environment.
• Highly organized with strong attention to detail.
• Creative thinking – constantly thinking of ideas to improve current processes.
• Take initiative to anticipate managers’ needs and proactively manage them.
• Willing to take ownership of all work responsibilities and the end-to-end processes of each task.
• Experience within Banking industry is a must.
• Excellent communication skills.