Finance Assistant

A fantastic opportunity has arisen for an enthusiastic Finance Assistant to join the accountancy function of a highly respected and well recognised PR & Communications agency. Well known within the industry development communities and annual winner of major agency awards.

Client Details

An intelligence-led PR and Communications company. Ideally located in Central London with spectacular offices, the role offers the right candidate the opportunity to join a growing team with a great culture.

Description

CORE FINANCIAL TASKS OF THE FINANCE ASSISTANT:

The successful candidate will be expected to have some experience in performing all or part of similar tasks already and to work alongside the Finance Manager in ensuring they are delivered.

Credit Card Reconciliation

Liaising with Office Manager in order to ensure that all credit cards (currently five) are reconciled, correctly coded and supported by receipts

Sourcing VAT receipts

Daily and Month End Bank Reconciliation

Recording payments and receipts daily

Ensuring that any issues are flagged to Finance Manager

Petty Cash Distribution & Month End Reconciliations

Ensuring that all items are approved and correctly coded

Sales Ledger

Drafting sales invoices in line with Pre-billing Summary prepared by Finance Manager

Ensuring the correct sign of process is observed

Amending invoices as required

Saving and emailing finalised invoices to clients

Debtors Contact Database

Ensuring that all contact database is regularly updated and new invoicing procedures are recorded in line with clients' requirements

Expenses

Processing staff expenses, ensuring correct coding, sign off when required

Purchase Ledger

Setting up new suppliers

Imputing purchase invoices correctly and accurately with the correct budget code

Liaison with suppliers to address issues

Additional sign off process for third party recharges, ensuring cost approval before entered

Reconciling payments made

Reconciling supplier statements

Recharge Invoices

Consolidating third party recharges

Preparing draft invoice ensuring that the final cost is agreed with AEs and AMs and contains all supporting information

Scanning and saving finalised recharges and sending to clients

Monthly Statements

Sending statements to clients as required

Financial Filing and Archiving

Setting up folders, ensuring that all documents are correctly labelled and archived

Ad-hoc financial duties

Profile

KEY SKILLS REQUIRED OF THE FINANCE ASSISTANT:

• Highly organised with excellent attention to detail

•  High level of numerical competence and accurate in all work

•  Thorough and comprehensive in approach to work

•  Confident in producing ad-hoc reports using Excel

•  Self-starter, clear thinker with a confident attitude

•  Integrity and understanding of care needed with sensitive information

•  Analytical with good problem solving skills

•  Double-entry Bookkeeping qualifications

•  Previous experience using an accounting system

•  Ability to juggle a variety of tasks from various levels of seniority across teams

•  Good people skills, able to get on with and work wide range of people

•  Thrives in a small, relaxed, informal environment and is able to work on their own and in a team

•  Approachable, team-spirited and happy to get hands dirty and muck in

•  Good IT skills (MS Excel - Intermediate or higher)

•  An interest in London and London issues would be an advantage but is not essential

Job Offer

Salary up to £23,000 with a comprehensive benefits package.