Internal Audit Coordinator
Internal Audit Coordinator Location: Preference Dublin/Amman with travel to Antakya, Turkey and Iraq Contract: 12 months Reporting to: Regional Director and Roving Internal Auditor General Description of the Programme: GOAL is an international humanitarian organisation established in 1977 and currently working in 13 countries around the world. GOAL as an International Humanitarian Organisation has had a presence in Turkey since 2013 and has contributed to the migrant response with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey. Going forward the response will be focused alleviating the protection and livelihoods concerns of these communities in Ankara and southern Turkey. Once funding is secured it is anticipated that a sub-office will be established in Gaziantep to ensure adequate access and support to implementing partners in Gaziantep and Sanliurfa. GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working cross border into North West Syria, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households. GOAL's work in Northern Syria is primarily in Idleb Governorate, but includes northern Hama and Western Aleppo, and is implemented in close coordination with local partners and local councils. GOAL implements directly, with over 350 staff based in Syria working out of two field offices in Idleb, as well as implementing in adjacent geographical locations through Syrian NGO partners. GOAL has a head office in Ankara with 15 staff members, and a field office in Hatay supporting the cross-border program into Idleb. GOAL is working to expand into Northern Aleppo and establish a field office in Azaz. GOAL Iraq programme was established in 2015 to respond to immediate humanitarian needs and support economic and livelihoods development. GOAL supports livelihood and economic development through a market systems approach in the Kurdistan Region of Iraq including vocational and business training, small grants, technical support and targeted interventions. GOAL is registered in Iraq and is developing a strategy and seeking opportunities to expand programming targeting returnees, newly liberated areas and vulnerable communities. GOAL maintains a small office in Amman, Jordan largely for international staff working on the Syria/Turkey program and providing translation services, as well as to facilitate linkage with the whole of Syria and regional coordination platforms. Job Purpose The Internal Audit Coordinator will be responsible for regularly auditing GOAL's programmes and operations in the Middle East to ensure compliance with GOAL policy, in-country operating procedures, and donor rules/ regulations. Audits will assess the adequacy of internal controls and identify improvements across all departments including; programmes, finance, logistics, procurement, HR and IT. This role reports directly to the Regional Director with technical reporting to the HQ Roving Internal Auditor and is a key member of the GOAL Risk committee. Duties: Staff Management: manage staff of the Internal Audit Unit (IAU) IA Officers located in Syria and IA Manager located in Antakya, so that objectives are met, staff are properly performance managed and staff capacity is built. Policies and Procedures : to stay informed of and ensure adherence to the standard of GOAL procedures including but not limited to: • Current HQ Logistics Manual & Procurement & Authorization Levels Charts • HQ Finance Manual & in country finance procedures and polices • GOAL's Partnership Manual • GOAL's Training guidelines • GOAL HR Manual • GOAL Grant Management Guidelines • GOAL Dublin HQ proposal / interim / final report checklists • HQ Safety & Security policies & in country Security Standard Operating Procedures (SOPs) • Have an understanding and awareness of GOAL's M&E processes and guidelines, and how they contribute to the internal control environment Fraud, Anti-corruption and Whistle-blowing: To familiarize oneself with the fraud, anti-corruption and whistle-blowing policies and help implement these policies to staff and GOAL's partners/sub-grantees as directed by in-country management. Planning: To prepare, agree and coordinate Internal Audit plans, based on risk assessment. The plans should be reviewed and reassessed at least 6 monthly, in consultation with in-country management and Roving IAs. Internal Audit: supervise and ensure regular internal audits are conducted at both country head office and field office(s) based on the agreed Internal Audit plans, with particular emphasis on transaction testing, cash management, float transaction testing, program trainings, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance. IA Reporting : produce internal audit reports, in the agreed standard format, for presentation to the in-country Senior Management Team with findings and issues identified during each audit, give appropriate recommendation and suggestions while retaining sufficient impartiality to ensure future testing is not compromised. • The IA Co will maintain an up-to-date issues log from their own audits and will follow up on all outstanding issues until they are closed. Any donor compliance specific issues that are identified should also be notified to the Donor Compliance Manager. • produce weekly progress reports in the agreed standard format • produce monthly IA status reports in the agreed standard format, for presentation to the in-country Senior Management Team and the Roving Internal Auditors. • produce an Assessment of Internal Controls report each quarter, in the agreed standard format, for presentation to the in-country Senior Management Team and the Roving Internal Auditors (and ultimately to the Senior Management team in Dublin and the Audit & Risk Committee) each quarter, within one month of the quarter end. Internal Controls: review and ensure walkthroughs and tests of GOAL and its partners/sub-grantees systems and controls are conducted, assessing whether they are operating as per policies, procedures and donor regulations (as noted above), with emphasis on risk management, finance, cash handling, trainings, logistics, procurement, stores, fleet management, HR, security and distributions. This should include following transactions through the supply chain to beneficiaries or recipients, ad hoc visits to trainings etc. Consolidated Issues List: Ensure the CIL is managed and that issues are adequately addressed and provide regular feedback and updates to in-country management Risk Management: independently assess risk management to ensure that risk management processes are effectively embedded throughout the organisation. As directed by in-country management this should include some attendance at Senior Management Team meetings as required and regular review of the risk register, including trend analysis, and comparison to internal audit results. Investigations: coordinate and at times conduct ad-hoc internal audit, compliance and financial investigation assignments as requested by the RD and with technical support from the Dublin Based Investigations Unit (IU). Ensure serious complaints and cases of suspected fraud follow the SOPs for investigation and reporting. Review the Syria serious complaints tracker on a weekly basis prior to submission to the CD and Dublin IU. Others: perform other tasks as requested by RD from time to time. All roles in GOAL may require some manual handling from time to time. Requirements: • At least University graduate, background in, management, administration, finance or related field • 3 years in a medium to large size internal audit function • 3 years' finance experience, a qualified accountant preferred but not required • A willingness to pursue certification with the chartered institute of internal auditors • Attention to detail • Excellent communication skills in English (verbally and written), Arabic and/or Turkish an advantage • Excellent computer skill in Microsoft Word, Microsoft Excel • Ability to learn new systems and IT software quickly and effectively • Organised and flexible, ability to respond to changing priorities • Ability to work independently on own initiative, assess risk and make plans accordingly • Willingness to travel to Antakya, Turkey on a regular basis • Previous NGO experience and knowledge of donors is desirable • Evidence of experience in compiling and conducting training workshops is an advantage Our package includes a competitive salary, 22 days annual leave and the possibility to join our Health care scheme. Additional benefits are available after 12 months of service. Salary range for this role is €45,000 to €52,000. Candidates must be entitled to work in Ireland at the time of application. GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer. This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL's work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.