Accounts Receivable/Credit Controller

Portfolio Credit control are pleased to be working with a renowned business based in Mayfair in the creative industry who are looking for an Accounts Receivable/Credit Controller on a 12 month FTC.

MAIN DUTIES

1. Ensure all sales invoice requests and credit notes are raised and posted to the sales ledger promptly.

1. Check authorisation, coding and VAT on all invoice requests is correct and new customer requests are completed correctly.

1. Ensure the timely collection of due debts. Contact customers via telephone, mail and e-mail to collect due debts and minimise overall total of overdue debts.

1. Maintain a clear record of all contacts and progress made with customers; ensure that promises of payment are promptly followed up.

1. Closely monitor and manage the aged debtor listings.

1. Attend monthly (fortnightly, if required) departmental debtor collection meetings, report on current situation and discuss specific and/or long-standing issues.

1. Record and code customer bank receipts (BACS allocations) to be forwarded to the Cash Office on a weekly basis for posting.

1. Raise and dispatch monthly statements, reminders and dunning letters in Collect (SUN module) to all outstanding debtors.

1. Answer and resolve internal and external sales ledger queries.

1. Ensure sales invoice and credit note filing is kept up-to-date.

1. Undertake regular reconciliations of debtor accounts.

1. Prepare and post the weekly online cash expense journal and monthly credit card journals.

1. Prepare information for inclusion in a quarterly dashboard report of Key Performance Indicators, including completing Monthly Review Schedules (MRS).

1. Support the HOAS with the year-end audit, preparing relevant balance sheet schedules and assisting with external audit queries.

1. Support transaction processing projects to improve efficiency and control of sales reporting across both cash and invoiced sales.

1. Undertake any other duty, which may reasonably be allocated by the HOAS or other senior officer.

1. Comply with all relevant Health & Safety policies, procedures and regulations and takes appropriate and reasonable care for the safety of colleagues and visitors to the Academy.

PERSON SPECIFICATION

ESSENTIAL EXPERIENCE, SKILLS KNOWLEDGE AND PERSONAL QUALITIES

• Excellent understanding of book keeping and VAT principles, gained from working in a Finance Department.

• Experience of credit control, debt collection and sales ledger work.

• Strong computer skills, specifically EXCEL.

• Experience using SUN systems, including Collect would be an advantage.

• Willingness to learn new systems and to adapt business process to make the best use of new system functionality.

• Well organised, with a methodical and accurate approach to work. Accustomed to meeting tight deadlines.

• Confident and assertive with strong negotiation skills to manage disputed accounts and secure payments in line with agreed terms of payment.

• First class interpersonal and communication skills to develop strong working relationships with internal staff and external third parties.

• Ability to identify problems and proactively use own initiative to solve issues.

• Flexible and adaptable approach to work.

INDPAY