Accounts Payable Clerk
DUTIES & RESPONSIBILITIES:
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Prioritize invoices according to cash discount potential and payment terms
Review all invoices for appropriate documentation and approval prior to payment.
Match invoices to checks and verify information is correct and signature has been obtained.
Work closely with Purchasing and receiving to make sure all invoices have a closed PO and have been received properly.
Set up new vendors and customer accounts with credit limits and terms.
Maintains accounting ledgers by verifying and posting account transactions.
Enter credit cards purchase charges and reconcile account.
Enter vendor bills.
Match PO and invoices, check pricing for accuracy and mark date matched and give to Manager to approve for payment
Pay vendors by monitoring discount opportunities; verifying federal tax ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memo's; issuing stop–payments or purchase order amendments. All bills are to be paid by due date.
Enter credit memos.
Respond to vendor inquires.
Process check request.
Maintain overhead bill spreadsheet.
Charge expenses to accounts by analyzing invoice/expense reports; recording entries.
Disburse petty cash by recording entry; verifying documentation.
Maintain material and supply control by proofing and comparing documents.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Assist in month end closing.
Verifies vendor accounts by reconciling monthly statements and related transactions
Protects company value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.
Maintains financial security by following internal accounting procedures.
Continually review all the steps in the accounting process for efficiency and cost
Maintain open and positive communication (verbal and written) with employees, departments, customers and vendors.
When requested train other employees.
Perform all other task, within job requirements, as assigned by the supervisor to this position.
Ensure compliance with company policies and procedures
Be meticulously detail oriented with the ability to multi??task, manage client expectations and align external resources for quality and timely delivery of projects and payments
Create a positive work environment and develop positive working relationships with others
Maintain good, business–like professional relations with employees, vendors, and clients
Adherence to laws and practice extreme confidentiality in regards to dealing with clients data
Comfortable dealing with numbers and the processing of financial information and patient
Be results–driven without jeopardizing your ethics and trustworthiness
Ability to be flexible, responsive to the changing needs of the business, the industry and clients.
Take initiative in troubleshooting and problem solving with a solutions–based focus.
Ability to work both independently and within a team.
Ability to prioritize and reprioritize as needed to achieve expected results – for self and team.
Keep leadership informed about best practices by creating special reports
Model accountability, be accountable for desired results.
Knowledge & Skills: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information, Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skillset use of analytical and observational skills which demonstrate an ability to compile with reports and interact with vendors in sometimes stressful situations. Must have a working knowledge of QuickBooks, Microsoft Word, Outlook, and Excel
Excellent written and oral communications skills, including:
Fluent in English: Speaking, Understanding, Reading and Writing.
Ability to discuss financial and business matters.
Be a problem?? solver who has a demonstrated ability to overcome challenges with creative solutions
10–key by touch
Detail oriented with strong organizational skills.
Strong knowledge of QuickBooks Online and QuickBooks Desktop, & Aptora
Natural ability to think several steps ahead of the client and take proactive steps to address roadblocks and issues
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Industry–specific, including: Familiarity with the construction industry, electrical contractors and related terminology is desirable, but not required.
Understanding of general office procedures, accounting cycle and budgeting.
Ability to be flexible and understand the needs of the business often dictate the need for immediate change
Working knowledge of Spanish is desirable, but not required.
The knowledge and experience acquired by having had the opportunity to constantly cater to an exclusive selection of high–end clients, award–winning Architects, top–notch Interior Designers, savvy Decorators and other qualified Industry Partners, allows us to consult, design, install, program and integrate a wide variety of lighting and shading systems like no one else.