Accounts Assistant

Recruiter
Page Personnel
Location
London
Salary
£28000 - £30000 per annum + benefits
Posted
19 Apr 2018
Closes
19 May 2018
Ref
13913907/001
Contact
Charlotte Croker
Job role
Accounts assistant
Sector
Property and construction
Contract type
Permanent
Hours
Part time

To process sales receipts and provide ad-hoc support to the Practice as well as preparing the sales invoices for some of the branches. In addition, to provide administrative support to the rest of the Accounts team as well as HR.

Client Details

My client is one of the UK's leading architects based in Central London. It has been established for over 50 years and has an annual turnover of £8m.

Description

Sales ledger:

Invoicing:

  • Draft invoices/credit notes for HB, Manchester, Oxford and Conwy in line with fees agreed with the client
  • Number and issue drafts once approved by the Associate.
  • Monitor Birmingham invoicing.
  • Keep sales documents spreadsheet updated recording all drafts and posted invoices.
  • Double check invoice details within Manage Sales Documents (in dialog) then export to Sage.
  • Must set up new customers with a Sales Ledger account in Sage following the prescribed protocol.

    • Credit control:

  • Monitor Sales Ledger inbox, answering queries where possible or redirecting mail to the appropriate contact.
  • Keep Sage customer details up to date.
  • File hard copy remittanceadvices we receive.
  • Email (95%) & post (5%) monthly statements of account to customer and deal with any arising queries.
  • Scan copies of cheques we receive and pay them in once or twice a week.

    • Purchase ledger:

    • Manage London petty cash and pay in any excess cash over the float if required.
    • Process all branch petty cash claims, calculating the VAT on transactions then entering to Sage and dialog.
    • Check and authorise purchase invoices based on hours recorded in dialog.

    General accounts:

  • Run bank statements daily for 3 accounts.
  • Update money in spreadsheet with all receipts, enter receipts to Sage and allocate them to invoices.
  • Send receipt notifications to Associates when an invoice on one of their projects has been paid.

    • Reporting:

  • Monthly reports for Board meetings showing productivity for technical and support staff (info from dialog).
  • Monthly report for HR showing hours worked for a number of hourly paid staff (from dialog).
  • Adhoc reports may be required for differenttimesheet categories, e.g. sickness/study leave/CPD etc. (from dialog).
  • Take minutes for quarterly Accounts meetings with the Chairman and distribute accordingly.

    • Profile

    Skills:

    • Previous experience in an architectural practice or building construction environment, or another professional services organisation.
    • Previous experience of using Sage accounting software.
    • Comfortable working with numbers, able to undertake calculations, and explain data to others.
    • Initiative and self-sufficiency: able to work well on own initiative, but with good levels of judgement to know when to refer to other team members.
    • 1 - 2 years previous accounting experience minimum.

    Job Offer

    Up to £30,000 with excellent benefits package

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