Assistant Buyer x2

About the Role The purpose of this role is to assist in the delivery of an efficient purchasing service to NI Water. Key Activities / Duties Responsibilities A Tender Administration Perform all administrative activities associated with the day to day operation of the eTendersNI portal, including issuing issue award and regret letters. Liaise with internal and external stakeholders including Finance Systems, Contract Management Team Accurately maintain various databases and produce reports as requested Deal with queries from staff and managers as required. B. Stakeholders Deal with day to day queries and issues on procurement matters. Ensure compliance with NI Water's procurement policy and procedures when dealing with queries from staff and suppliers. Provide assistance with the resolution of queries from staff and suppliers regarding purchase orders and tenders. Liaise with staff, suppliers and other companies regarding events run by the Operational Procurement Team C. Compliance Carry out compliance checks on tenders and contract extensions within existing team procedures. D. Processing Convert all requisitions to purchase orders on a daily basis in compliance with NI Water's procurement procedures and award of contracts. Providing colleagues at all levels with advice and guidance on how to raise compliant requisitions. E. Reporting 1. Assist the team with the production of contract expenditure analysis and maintain associated project plan Assist in the compilation of statistical returns to Central Procurement Directorate (CPD) and Department for Infrastructure (DfI) Accurate and timely production of standard system reports on procurement activity from various databases using Excel to carry out further analysis. F. Database maintenance Provide administrative support with the maintenance of  NI Water's contracts monitoring database, eTendersNI and other data sources as required; G. General Provide administrative procurement support to major incidents. Other duties as required by management. Please click here to view full job description NI Water is an Equal Opportunities Employer CV's will not be accepted