SFI Accountant

12 Mar 2018
21 Mar 2018
Job role
Post Specification (Comp: 032914) Post Title: SFI Accountant Post Status: Permanent Department/Faculty: Financial Services Division (FSD) Location: 3 College Green, Trinity College Dublin, the University of Dublin Reports to: Project Administration Salary: Appointment will be made on the Administrative 1 Salary Scale at a point in line with Government Pay Policy (€56,758 to €73,186) appointment will be made no higher than point 3, €73,186 Hours of Work: 37 hours per week. Closing Date: 12 Noon (Greenwich Mean Time), Wednesday  21 st March 2018. to apply for this position please visit http://jobs.tcd.ie The successful applicant will be expected to take up post as soon as possible. Interviews for this position will be held on the 5 th April 2018. Post Summary The Financial Services Division (FSD) manages the financial affairs of Trinity College Dublin, processing and reporting on the financial transactions as well as providing robust management information to support strategic decision-making within the University. The Projects Administration Section is a sub-section of the FSD, which manages the post-award administration of a wide portfolio of externally funded research grants and contracts and capital projects on behalf of the University, with a combined value in excess of €950m. Research grant management specifically entails administering circa 1,500 research projects, awarded to over 430 Principal Investigators from over 150 different Sponsors valued at over €550m, across every Discipline and School in College. The FSD wishes to appoint an SFI Accountant to join the Projects Administration team. This is a varied and challenging role in a fast paced and dynamic environment. The successful candidate will join a professional team of research/capital administrators and accountants and will be expected to contribute dynamically to the development of initiatives and system changes in the Projects Administration Section. The SFI Accountant will report to the Projects Accounting Manager. Supporting financial activity of research grants from commencement to cessation; Preparation and reconciliation of financial claims to sponsors; Recording of research income; Processing of research expenditure; Co-ordination of financial audits; Reporting of statistical data internally and externally. Standard Duties and Responsibilities of the Post Assisting the Projects Accounting Manager in the administration and financial control of research contracts, with direct responsibility for the University's SFI Portfolio of accounts Monthly review of research account budgets and financial reports to ensure appropriate financial control; identifying under and over spends and liaising with Principal Investigators, Heads' of Schools and the Funding Agency as appropriate Responsibility for the SFI claims process Provision of financial advice to SFI Principal Investigators and liaison with College officers, external research sponsors and auditors Assisting with the preparation and review of the research element of quarterly financial reports for the TCD Finance Committee in addition to the University's annual statutory reporting Review of budgets and financial reports to ensure appropriate financial control Liaison with and support of Principal Investigators (PIs), Project Sponsors/Managers and Heads of School Providing financial advice to PIs, Project Sponsors/Managers on the impact of funding body regulations and when requested on the administration of specific grants Communication with external funding bodies and auditors - including internal, external and project specific auditors Preparation and delivery of presentations at various workshops/courses to PIs, Project Sponsors/Managers and Heads of Schools The overall supervision of 2 staff Any other duties as directed by the Project Accounting Manager Person Specification The successful candidate will have the ability to work collaboratively and make a full contribution as a part of the Financial Services Division team, to relate to members of the academic and administrative areas and other staff at all levels, to demonstrate sensitivity to academic issues and to influence people outside the spheres of normal Financial Services Division and College activity. Qualifications Applicants must be a qualified accountant and a member of a recognised Irish Accounting body, with at least 4 years post-qualification experience, preferably in a similar role, in a medium to large organisation. Knowledge & Experience (Essential & Desirable) Experience of developing and implementing new processes, economic solutions to problems and seeking efficiencies in work practices on an ongoing basis Experience in motivating staff, managing staff performance and leading a team Excellent skills in financial and quantitative analysis Strong IT skills and experience with Oracle e-Business Suite desirable Previous experience with the University sector would be an advantage but is not essential Skills & Competencies Critical Thinking & Innovative Approach - the ability to work flexibly and operate strategically within a busy and complex environment, dealing with competing demands in order to produce high quality responses; pay attention to detail and possess a very high standard of accuracy; be highly motivated with proven organisational and administrative abilities in a similar sized organisation. Interpersonal skills - an ability to interact and build networks with colleagues across all departments and external stakeholders, demonstrating a strong service focus, with the skills to positively influence and negotiate; they must demonstrate an awareness of and empathy for the cultural environment and specific needs of the academic community; display a good understanding of the organisational structure of the University. Problem Solving - must possess excellent analytical skills - can identify a problem/risk and propose a solution; be capable of working on own initiative and able to prioritise tasks and work under time constraints; ability to prioritise and manage a complex and changing workload; be able to multi task and provide cross team support as required; Communication Written - can produce written communications on behalf of the Projects Accounting Manager that reflect the standing of the office and that relate financial concepts to non-financial personnel in order to address compliance, information and reporting requirements Verbal - a demonstrated ability to interact with people at all levels, both internal and external to the organisation; demonstrate emotional intelligence and communicate with a high level of tact, diplomacy and confidentiality IT Technology - highly developed computer skills with use of IT as a driver of efficiency; High level of competency in MS Office applications. Highly developed skills in Microsoft Excel (or similar packages), as a support tool for reporting and analysis, are essential. Candidates must have experience in using financial information systems financial/accounts packages. Experience Oracle would be advantageous but is not essential; The ability to work on his/her own initiative and also in a team; to multi-task within a busy environment; be a self-motivated, dedicated professional, with a ‘can do attitude' - ability to see tasks through to completion; committed to delivering a service whilst carrying a wide-ranging and considerable work load. Flexible approach - available to work outside normal hours required on an occasional basis.