Junior Accountant

Recruiter
Consortium of Universities of the Washington Metropolitan Area
Location
Washington
Salary
Competitive
Posted
14 Feb 2018
Closes
14 Mar 2018
Job role
Accountant
Contract type
Permanent
Hours
Full time

Description of Duties & Responsibilities:

Accounts Payable:

  • Create, verify all the supporting documentation, recalculate, and process expense authorizations.
  • Generate checks through Microsoft Dynamics SL for vendor invoices, and reimbursements. Prepare and process associated journal entries.
  • Prepare and process journal entries to allocate cash to applicable programs.
  • Request a W–9 form from new vendors; maintain and update the W–9 form files.
  • Assign vendor ID numbers and maintain vendor files; update vendor files every new fiscal year.
  • Answer program questions concerning expense authorizations and research vendor inquiries.
  • Coordinate with staff to ensure accounts payable is processed on a weekly basis and ensure that any changes in processing dates are communicated to all staff in a timely manner.
  • Close Microsoft Dynamics SL accounts payable module for period and year– end.

Accounts Receivable

  • Process & prepare invoices for USIP, ASA, CPSI, & other programs as necessary
  • Prepare all Journal Entries related to A/R
  • Reconcile A/R on a periodic basis, resolve discrepancies, & initiate collections on past due accounts
  • Maintain, audit, & update all A/R files to ensure accuracy
  • Assist senior staff in updating the Accounting Procedures Manual as needed, evaluate the Invoicing and Collection procedures and make recommendations for quality control & efficiency improvement
  • Audit preparation & schedules

Cash Receipts

  • Maintain Cash receipts log
  • Verify that Cash Receipts Log, check totals, deposit slip, & Cash Receipt Transmittal form agree
  • Match deposit slip with Cash Receipts Transmittal form
  • Maintain Cash Receipts Transmittal ledger

Other Accounting Responsibilities

  • Monthly Bank Reconciliation
  • Perform annual, physical inventory for Central Administration, CRFP & R4S programs
  • Backup duties for other Accounting functions as needed.
  • Maintain master files for general ledger, journal entries, cash receipts, vouchers, and check processing

Cross–Registration Program

  • Receive preliminary enrollment reports from participating universities, report insufficient data, reconcile reports, and accurately enter students' information
  • Generate and distribute reports and communicate with members to resolve discrepancies
  • Prepare and distribute semester invoices and final billing reports
  • Maintaining all records, minutes, and archives related to the program
  • Schedule and facilitate quarterly Registrars' Committee meetings
  • Report cross–registration schedule and progress at the quarterly meetings
  • Interface with institutions responding to inquiries or requests for any current or historical information. Assist with special projects including upgrades to cross–registration database and any other IT–related projects
  • Prepare and publish the annual Academic Calendar & update throughout the semester as needed

Other Duties As Assigned