Payroll Specialist - HR Shared Services

12 Jan 2018
24 Jan 2018
Job role
Company Profile: Founded in 1884, permanent tsb are one of Ireland's leading providers of personal financial products and services. We offer our customers open24 online and mobile banking, text message banking, quick banking self-service machines and access to 76 branches nationwide. Join the team and you'll have the opportunity to grow with us. The Role: As a HR Shared Services Payroll Specialist you will be responsible for the provision of a full range of customer focused HR services and the comprehensive support of all HR operations functions to ensure accurate processing and recording of Permanent TSB's payroll, providing timely and accurate financial information. Key Accountabilities/Essence of the role: Perform daily payroll operations and manage workflow to ensure all payroll transactions are processed accurately and timely Support Payroll and HR related administrative duties within the business unit Reconcile payroll prior to transmission and validate confirmed reports Reconcile related Suspense Accounts and resolve issues arising within agreed timeframes Liaise with business accounting units in relation to payroll issues Understand proper taxation of employer paid benefits Process accurate and timely monthly and year-end reporting for payroll related transactions as required Timely responses to employee and Management payroll queries Monthly and Annual PAYE returns Engage with Regulatory Authorities as required Manage the payroll policies ensuring compliance to all regulations, policies, and procedures, keeping up to date with all relevant legislation and standards Review procedure documentation and report findings where inconsistencies are uncovered. Design and deploy procedures which the business intends to use to complete and improve with payroll processing Maintenance and review of any or all existing payroll processes, to establish opportunities for improvement Manage the day-to-day operations to delivery and that SLAs are met Assist in determining work priorities in accordance with the workload, deadlines and change requests Responsible for ensuring the internal control framework is accurate and up to date for Payroll processing and associated processes under the remit of this role along with adherence to all internal controls as required Continuously enhancing, streamlining and standardising processes and/or policies that identify and utilise technologies that will provide further efficiencies Management of payroll interfaces Display a comprehensive understanding of payroll  and the ability to undertake team management as assigned and backfill for the manager Manage the development and monitoring of SLA's and KPIs for HR Operations Manage the development, enhancement, upgrades and maintenance of existing HR systems. Support the development, enhancement, upgrades and maintenance of existing systems Provide assistance to the HR Shared Services unction and broader Group HR in relation to area of responsibility. Experience Proven ability of delivering to challenging targets / plans Clear track record of working effectively in situations that require sound decision making and may involve confidential or sensitive matters Able to show excellent interpersonal skills and high professional standards for customer service and work quality Experience with Core HR system, applications, and tools; metrics, data, and business intelligence tactics an advantage Good understanding of a Financial Services or Bank operating environment would be an advantage Excellent understanding of current employment legislation and compliance Experience of working with pensions, payroll and general ledger knowledge would be an advantage Content/Technical Knowledge Membership of IPASS (or similar) an advantage Expert working knowledge of HR systems, in particular Core Personnel and Payroll Excellent written and oral communication skills Expert command of Microsoft products critical to the delivery of the responsibilities of the role specifically Excel, Word, PowerPoint, MS Project and Visio. Strong commercial & market awareness Further Expected Knowledge & Skills Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships Strong attention to detail and customer focus. Ability to use strong judgment skills to identify and resolve problems whilst maintaining awareness of budgets (Costs), time scales, and quality of output Excellent organisational and communication skills. Highly organised and structured in approach. Ability to work on own initiative and within the team environment Demonstrated ability to present ideas persuasively and to convince others Cross-functional teamwork and collaboration skills are integral to the position Driven to provide a smooth running, effective and efficient HR operations Service Competencies required for this role: Risk Management High Performance Teams Operational Excellence Accountability & Decision Making Communication & Influencing We reserve the right to draw up a shortlist for interview. Permanent TSB supports Equal Opportunity and is regulated by the Central Bank of Ireland.