ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT The successful candidate will provide administrative support to the Manager, Refinery Optimization and Business Support. S/he will perform a variety of responsible secretarial, technical and administrative functions. These include scheduling appointments, relaying information to callers, and taking dictation . Qualifications & Experience A Diploma in Management Studies/Business Administration Certified Professional Secretary (CPS) A minimum of  two (2) years' experience in a similar capacity Duties & Responsibilities Reads, routes and/or responds to incoming correspondence appropriately as well as composing and typing of general correspondence. Co-ordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings. Maintains an effective and current Filing System for the department. Greets visitors, responds to general questions, and directs callers to proper location. Answers and screens telephone inquiries; takes and routes messages and records intake information for referral. Perform general clerical duties, including but not limited to photocopying and faxing. Recommends innovations, procedures, etc. that will enhance departmental operations, company image/profitability, and employee well-being and productivity. Prepare monthly reports for submission to the Manager, Refinery Optimization and Business Support. Competencies Disciplined with strong attention to detail Customer Service oriented Creative, innovative, and a team player Excellent analytical skills and problem-solving abilities Strong organization and written/verbal communication skills Proven proficiency with Micro Soft Suite. We thank all applicants for their interest; however, only short-listed candidates will be contacted.